Understanding UPS Additional Handling Fees for Packages Over 202 Inches

If you’re a business that frequently ships large packages, you may have encountered UPS additional handling fees. These fees are charged when a package exceeds certain size or weight limits or when it requires special handling due to its shape or contents. In this article, we will take a closer look at how these fees are calculated, how to avoid them, and what you can do if your package incurs additional handling fees.

What are UPS Additional Handling Fees?

Additional handling fees are a surcharge that UPS levies on packages that require special handling. These fees are in addition to the regular shipping charges and are intended to cover the extra labor and time required to handle these packages. The fees apply only to packages that are over a certain weight or size limit or that require special handling due to their contents or shape.

It is important to note that UPS Additional Handling Fees can significantly increase the cost of shipping, especially for businesses that frequently ship large or heavy items. To avoid these fees, it is recommended to carefully package and label your items according to UPS guidelines. This includes using sturdy boxes, avoiding overhanging or protruding items, and clearly marking any packages that contain fragile or hazardous materials.

Additionally, UPS offers a variety of services that can help businesses manage their shipping costs and avoid unexpected fees. These services include package consolidation, which allows multiple items to be shipped together in a single package, and freight shipping, which is designed for larger or heavier items that require specialized handling. By taking advantage of these services, businesses can save money on shipping and ensure that their packages arrive safely and on time.

How to Determine if Your Package is Subject to Additional Handling Fees?

If you’re shipping a package with UPS, you can determine if it is subject to additional handling fees by checking its weight, length, and girth. The package’s girth is calculated by adding the dimensions of its two smallest sides and then doubling that figure. If the package weighs over 70 pounds or its length plus girth exceeds 130 inches, it will incur additional handling fees.

It’s important to note that certain items may also be subject to additional handling fees, regardless of their weight or size. These items include but are not limited to, packages that are cylindrical, have an uneven weight distribution, or are fragile and require special handling. To avoid any surprises, it’s best to check with UPS or your shipping provider to see if your package falls under any of these categories and may be subject to additional handling fees.

Factors that Contribute to Additional Handling Fees

In addition to weight and size, there are other factors that can contribute to additional handling fees. These include the package’s contents, its shape, and whether it requires special labeling or marking. Packages that contain hazardous materials, perishable items, or fragile items may require special handling, which can result in additional fees. Similarly, packages that are odd-shaped or require special labeling may also incur additional handling fees.

Another factor that can contribute to additional handling fees is the delivery location. Packages that are being shipped to remote or hard-to-reach areas may require additional handling and transportation, which can result in higher fees. It is important to check with the shipping carrier to determine if your package falls into this category and if any additional fees will apply.

How to Avoid Additional Handling Fees for Packages Over 202 Inches

If you’re shipping a package that is over 202 inches in length and girth, you may be wondering how to avoid additional handling fees. One option is to break the package down into smaller components that meet UPS’s size requirements. Alternatively, you can use a different shipping carrier that may have different size limits and surcharges. Finally, you can negotiate shipping rates with UPS, which may be willing to waive or reduce additional handling fees for high-volume shippers.

What Happens if Your Package Incurs Additional Handling Fees?

If your package incurs additional handling fees, you will receive a separate invoice for these charges. The fees will be based on the package’s weight, dimensions, and the type of special handling required. If you believe that the fees were applied in error or that the package did not require special handling, you can request a refund or appeal the charges.

It is important to note that additional handling fees can significantly increase the cost of shipping. To avoid these fees, make sure that your package is properly packaged and labeled according to the carrier’s guidelines. This includes using sturdy boxes, securing loose items, and labeling any fragile or hazardous materials.

If you frequently ship packages that require special handling, it may be worth considering alternative shipping options or negotiating a discounted rate with your carrier. Some carriers offer special programs for high-volume shippers or for businesses that consistently ship large or heavy items.

Understanding the Calculation of UPS Additional Handling Fees

The calculation of UPS additional handling fees is based on a formula that takes into account the package’s weight, dimensions, and special handling requirements. The standard fee for packages that exceed the weight or size limits is $24 per package. If the package requires additional handling due to its contents or shape, the fee may be higher. The exact amount of the fee varies depending on the package’s specific characteristics.

It is important to note that UPS additional handling fees are not the same as surcharges or accessorial fees. Surcharges are fees that are added to the base shipping rate for specific services, such as fuel surcharges or residential delivery fees. Accessorial fees are charges for additional services, such as inside delivery or liftgate service. Additional handling fees, on the other hand, are charged when a package requires extra handling due to its weight, size, or shape. Understanding the differences between these fees can help you better manage your shipping costs and avoid unexpected charges.

How to Appeal UPS Additional Handling Fees

If you believe that your package was charged additional handling fees in error or that it did not require special handling, you can appeal the charges. You will need to provide documentation that supports your claim, such as photographs of the package or the contents. You can also request a refund if you believe that the fees were applied in error.

It is important to note that UPS has specific guidelines for what qualifies as a package that requires additional handling. Packages that are over 70 pounds, have a length greater than 48 inches, or have a combined length and girth greater than 130 inches are subject to additional handling fees. However, if you believe that your package meets these guidelines but was still charged additional fees in error, you can still appeal the charges and provide evidence to support your claim.

Common Misconceptions About UPS Additional Handling Fees

There are several common misconceptions about UPS additional handling fees. One is that they apply only to heavy packages. In fact, the fees are based on weight, size, and special handling requirements. Another misconception is that the fees are arbitrary or excessive. In reality, the fees are intended to cover the extra labor and time required to handle these packages. Finally, some shippers believe that UPS is the only carrier that charges additional handling fees. In fact, other carriers also have surcharges for large or odd-shaped packages.

It is important to note that UPS provides detailed information about their additional handling fees on their website. This includes a list of specific package types and dimensions that may incur these fees. Shippers can use this information to better understand when and why these fees may apply to their shipments.

Additionally, UPS offers options to help shippers avoid or minimize these fees. For example, they offer packaging guidelines to help ensure that packages are properly prepared for shipping and less likely to require special handling. They also offer alternative shipping methods, such as UPS Ground with Freight Pricing, which may be more cost-effective for larger or heavier packages.

Tips for Shipping Large Packages with UPS Without Incurring Additional Handling Fees

There are several tips that shippers can follow to avoid or reduce UPS additional handling fees. These include packing the contents of the package tightly and using sturdy boxes and packing materials. Shippers should also avoid sending items that require special handling, such as hazardous materials or fragile items. Finally, shippers should consider using a different carrier or negotiating shipping rates with UPS to reduce or waive additional handling fees.

Another tip to avoid additional handling fees is to ensure that the package does not exceed the maximum weight and size limits set by UPS. Shippers can check the UPS website or contact customer service to confirm the limits for their specific shipment. Additionally, shippers should label the package clearly and accurately with the recipient’s address and contact information to avoid any delays or misdeliveries. By following these tips, shippers can save money and ensure that their large packages are shipped safely and efficiently with UPS.

How Other Shipping Carriers Compare in Terms of Additional Handling Fees for Large Packages

UPS is not the only shipping carrier that charges additional handling fees for large or heavy packages. FedEx and USPS also have similar fees that are based on weight and size limits. While the exact fees may vary between carriers, the basic structure is similar. Shippers should compare rates and fees across different carriers to find the best value for their specific shipping needs.

Best Practices for Shipping Large Packages with UPS

There are several best practices that shippers should follow when shipping large packages with UPS. These include using the appropriate packaging materials, labeling the package correctly, and ensuring that the package meets all size and weight requirements. Shippers should also consider using UPS’s tracking and delivery confirmation services to ensure that the package arrives at its destination on time and in good condition.

How to Negotiate Lower Shipping Rates with UPS

If you’re a high-volume shipper, you may be able to negotiate lower shipping rates with UPS. This can include discounts on regular shipping rates as well as waivers or reductions of additional handling fees. To negotiate lower rates, you should contact UPS’s sales department and provide documentation of your shipping volume and needs. You should also be prepared to provide a detailed analysis of your shipping expenses and demonstrate the potential savings that you could achieve with lower rates.

The Future of UPS Additional Handling Fees and What It Means for Shippers

As shipping trends continue to evolve, it is likely that UPS’s additional handling fees will also change. Shippers should be prepared to adapt to new policies and changes in pricing structures. One way to stay informed about these changes is to regularly review UPS’s shipping policies and to monitor industry news and trends. By staying ahead of these changes, shippers can continue to ship their packages efficiently and cost-effectively.