How to Use UPS WorldShip 2016 for Shipping

UPS WorldShip 2016 is an efficient shipping software that can help improve the speed and accuracy of your business operations. In this article, we will provide a step-by-step guide on how to use this powerful software to manage your shipping needs. By the end of this article, you’ll be familiar with all the features of UPS WorldShip 2016 and be able to handle all your shipping tasks with ease.

Getting Started with UPS WorldShip 2016

Before you dive into UPS WorldShip 2016, the first thing you need to do is to ensure that you have a UPS account. If you don’t already have one, you can easily create one by visiting the UPS website and following the instructions to sign up. Once you have a UPS account, you can proceed with the installation of the software.

After installing UPS WorldShip 2016, you will need to set up your preferences and settings. This includes entering your company information, such as your address and contact details, as well as configuring your shipping options and preferences. You can also customize your labels and receipts to include your company logo and other branding elements. Taking the time to set up your preferences and settings will help streamline your shipping process and ensure that your shipments are accurate and efficient.

Downloading and Installing UPS WorldShip 2016

To download UPS WorldShip 2016, simply visit the UPS website and look for the link to download the software. Once the download is complete, you need to run the installation file and follow the instructions to install the software on your computer. Make sure you have administrative permissions on your computer to complete the installation process.

It is important to note that before downloading and installing UPS WorldShip 2016, you should check the system requirements to ensure that your computer meets the necessary specifications. The software requires a minimum of 2GB of RAM and 2.5GB of available hard disk space. Additionally, it is recommended to have a high-speed internet connection for optimal performance. If your computer does not meet these requirements, you may experience issues with the software.

Setting Up Your UPS Account in WorldShip 2016

Once the software is installed, you need to link your UPS account to the software. Click on the “Connect to UPS” button and follow the instructions to link your UPS account to the software. This process will ensure that all the shipping information is synchronized between your UPS account and the software.

It is important to note that you can link multiple UPS accounts to the software if you have more than one account. This can be useful if you have different accounts for different departments or locations within your company. To link additional accounts, simply repeat the process of clicking on the “Connect to UPS” button and following the instructions.

Another feature of WorldShip 2016 is the ability to customize your shipping preferences. You can set default shipping options, such as package weight and dimensions, as well as choose which shipping services you want to use. This can save time and ensure consistency in your shipping process.

Adding Shipping Addresses to Your WorldShip 2016 Account

To start shipping your products, you need to add shipping addresses to your WorldShip account. Click on the “Address Book” button and follow the instructions to add addresses to your account. It is recommended to add your addresses as soon as possible to ensure that the shipping process is as efficient as possible.

Additionally, you can save time by importing a list of addresses into your WorldShip account. This can be done by selecting the “Import” option in the Address Book and following the prompts to upload your address list. This feature is especially useful for businesses that frequently ship to the same addresses.

Setting Up Your Preferences in WorldShip 2016

To ensure that your shipping process is optimized, you need to set up your preferences. Click on the “Preferences” button and customize your settings to match your business needs. This will include settings for your printer, label preferences, and carrier options. The more customization options you select, the more streamlined your shipping process will become.

Another important aspect of setting up your preferences in WorldShip 2016 is to configure your shipment notifications. You can choose to receive email or text notifications for various shipment events, such as when a package is delivered or when there is a delay in transit. This will help you stay informed about the status of your shipments and provide better customer service to your clients.

In addition, you can also set up your payment preferences in WorldShip 2016. This includes selecting your preferred payment method, such as credit card or invoice, and setting up automatic payment options. By doing so, you can streamline your billing process and avoid any delays or errors in payment.

Creating Shipments in WorldShip 2016

Once you have set up your preferences and addresses, you can begin creating shipments. Click on the “Create a Shipment” button and enter the relevant shipment details, such as the sender and recipient addresses, package and weight information, and tracking numbers. You can also add special instructions for the carrier and print shipping labels.

It is important to double-check all shipment details before finalizing the shipment. This includes verifying the accuracy of the addresses, package weight, and any special instructions. WorldShip 2016 also allows you to save shipment information for future use, making it easier to create repeat shipments.

In addition to creating shipments, WorldShip 2016 also provides tracking information for packages. You can easily track the status of your shipments and receive notifications for any updates or changes. This feature allows you to stay informed about the delivery status of your packages and ensure they arrive at their destination on time.

Entering Package Details in WorldShip 2016

When creating a shipment, you need to enter the package details to ensure that your shipment is delivered accurately and securely. In WorldShip 2016, you can enter the package dimensions, weight, and other relevant information, such as the destination country and the contents of the package. This will ensure that the carrier can deliver the package without any issues.

It is important to note that accurate package details are not only important for delivery purposes, but also for cost calculation. The carrier will use the package dimensions and weight to determine the shipping cost, so it is crucial to enter the correct information to avoid any unexpected charges.

In addition, WorldShip 2016 allows you to save package details for future shipments, making the process even more efficient. You can create a package profile with all the necessary information, and simply select it when creating a new shipment. This can save you time and ensure consistency in your shipping process.

Printing Shipping Labels in WorldShip 2016

Once you have created a shipment, you can print the shipping label directly from the software. Click on the “Print a Label” button and select the printer that you want to use. WorldShip 2016 will automatically format the label and you can print it quickly and efficiently, saving you time and effort.

In addition to printing shipping labels, WorldShip 2016 also allows you to track your shipments in real-time. Simply click on the “Track a Shipment” button and enter the tracking number. You will be able to see the current status of your shipment, including its location and estimated delivery date.

Another useful feature of WorldShip 2016 is the ability to create and save shipment profiles. This allows you to quickly and easily create shipments with pre-filled information, such as the recipient’s address and shipping method. You can also save default settings for your shipments, such as package weight and dimensions, to further streamline the shipping process.

Tracking Your Shipments in WorldShip 2016

One of the most significant benefits of using UPS WorldShip 2016 is its tracking features. Once a package is shipped, you can track it using the software to ensure that it reaches its destination on time. You can get real-time updates on the package status, delivery date, and time. This enables you to keep your customers informed about their delivery status.

In addition to tracking your shipments, WorldShip 2016 also allows you to create and print shipping labels directly from the software. This saves time and reduces the risk of errors that can occur when manually creating labels. You can also save frequently used shipping information, such as addresses and package dimensions, to streamline the shipping process. With these features, WorldShip 2016 is a comprehensive shipping solution for businesses of all sizes.

Using the Address Book Feature in WorldShip 2016

The Address Book feature in WorldShip 2016 is a powerful tool that can help you manage your shipping addresses efficiently. It allows you to store frequently used addresses, create groups for different types of shipments, and search for addresses quickly and easily. This feature is especially beneficial if you have a large number of shipping addresses that you need to manage.

One of the key benefits of the Address Book feature is that it can save you time when shipping. Instead of manually entering the same address information every time you ship to a particular location, you can simply select the address from your Address Book. This can help you avoid errors and ensure that your shipments are delivered to the correct address every time.

In addition to storing shipping addresses, the Address Book feature also allows you to add contact information for each address. This can be useful if you need to contact the recipient of a shipment, or if you need to provide your own contact information for the recipient to use. By keeping all of this information in one place, you can streamline your shipping process and make it easier to manage your shipments.

Managing Return Labels in WorldShip 2016

Another essential feature of WorldShip 2016 is the ability to manage return labels easily. This feature enables you to create a return label and include it with your package, so your customers can return the package if necessary. You can also set up a default return address for your customers to use, which can help improve the efficiency of your shipping process.

Customizing Reports in UPS WorldShip

The software also features customizable reports, which can help you analyze your shipping data and make informed business decisions. You can customize the reports to show specific data, such as shipping costs, sales revenue, and shipment volumes. With these reports, you can identify trends, optimize your shipping performance and reduce costs.

Troubleshooting Common Issues with UPS Worldship

While UPS WorldShip 2016 is a reliable and efficient software, there may be times when you encounter an issue that needs to be resolved. The software offers detailed troubleshooting guides to help you solve common problems quickly and easily. If you’re still experiencing issues, you can contact UPS customer service for assistance.

In conclusion, UPS WorldShip 2016 is an excellent shipping software that can help you manage your shipping needs efficiently. By following the step-by-step guide in this article, you can set up the software and start using it to handle all your shipping tasks with ease and precision. With its multitude of features and benefits, UPS WorldShip 2016 is a must-have tool for any business that needs to manage their shipping process efficiently.