How to Upgrade UPS WorldShip 2012 to 2013: A Step-by-Step Guide

If you are currently using UPS WorldShip 2012, it’s time for an upgrade to the latest version – UPS WorldShip 2013. This guide will provide you with the steps needed to successfully upgrade your UPS WorldShip software. It is important to note that this upgrade will bring a number of benefits, such as improved interface and enhanced functionality, that will streamline your shipping process.

Why You Need to Upgrade UPS WorldShip 2012 to 2013

There are several reasons why you should upgrade your UPS WorldShip software to the latest version. First, UPS WorldShip 2013 provides a better user experience with more intuitive navigation and an updated interface. The new version also includes additional features that enhance your overall experience, such as improved reporting and label printing capabilities. Additionally, upgrading to the latest version ensures that you have access to the latest security updates and bug fixes, which will keep your shipping process running smoothly.

Another reason to upgrade to UPS WorldShip 2013 is that it offers better integration with other UPS services, such as UPS My Choice and UPS Quantum View. This means that you can easily track your shipments and receive notifications about delivery status, all within the same software. By upgrading to the latest version, you can take advantage of these additional features and streamline your shipping process even further.

System Requirements for Upgrading UPS WorldShip

Before upgrading to UPS WorldShip 2013, it is important to verify that your computer meets the system requirements. You will need to have a Windows-based PC running Windows 7 or higher, and at least 2GB of RAM. You will also need a UPS account and internet connectivity.

Additionally, it is recommended that you have a high-speed internet connection to ensure that the software updates and shipping data are processed quickly. It is also important to have a compatible printer for printing shipping labels and other necessary documents. If you are unsure about your computer’s compatibility or need assistance with the upgrade process, please contact UPS customer support for further assistance.

A Checklist for Pre-Upgrade Preparation

Before starting the upgrade process, make sure that you complete the following checklist:

• Back up your UPS WorldShip data and settings
• Verify that your computer meets the system requirements for the new version
• Disconnect any hardware, such as label printers or scales, from your computer until after the upgrade is complete.
• Disable any antivirus software during the upgrade process to prevent interruptions.

It is also recommended to inform your team about the upgrade and its potential impact on their daily tasks. This will help them prepare for any changes or disruptions that may occur during the upgrade process. Additionally, it is important to allocate enough time for the upgrade and to schedule it during a time when it will have the least impact on your business operations.

Downloading and Installing UPS WorldShip 2013

Now that you have prepared your computer, you’re ready to download and install the new software. To do so, follow these steps:

1. Go to the UPS WorldShip website and log in to your account.
2. Select the “Download UPS WorldShip” option and follow the on-screen prompts to download the software.
3. Once the download is complete, double-click on the installation file to begin the installation process.
4. Follow the on-screen prompts to install the software, accepting all default settings.

After the installation process is complete, you will need to configure the software to meet your specific business needs. This includes setting up your shipping preferences, adding your company’s logo and contact information, and connecting any necessary hardware such as printers and scales.

It is important to regularly update your UPS WorldShip software to ensure that you have access to the latest features and security updates. You can check for updates by selecting the “Check for Updates” option within the software or by visiting the UPS WorldShip website.

Activating Your New UPS WorldShip Software

After installing the software, you will need to activate it to use it. To activate your new software, follow these steps:

1. Launch the UPS WorldShip 2013 software.
2. Select “Activate UPS WorldShip” from the Help menu.
3. Follow the on-screen prompts to complete the activation process.

It is important to note that you will need an internet connection to activate your UPS WorldShip software. If you do not have an internet connection, you can activate the software by phone. Simply select the “Activate by Phone” option during the activation process and follow the prompts.

Once your software is activated, you will have access to all of the features and tools that UPS WorldShip has to offer. These include the ability to create shipping labels, track packages, and manage your shipping history. If you have any questions or issues with activating your software, you can contact UPS customer support for assistance.

Importing Data from UPS WorldShip 2012 to 2013

You can import your data and settings from your old version of UPS WorldShip to the new version. To do so, follow these steps:

1. Launch the UPS WorldShip 2013 software.
2. Select “Import Data” from the File menu.
3. Select your previous version of UPS WorldShip from the drop-down menu.
4. Select the data that you wish to import and click “Import”.

It is important to note that not all data and settings may be compatible between versions. It is recommended to review the imported data and settings to ensure accuracy and make any necessary adjustments. Additionally, if you encounter any issues during the import process, UPS customer support is available to assist you.

Setting Up Printing and Labeling in the New Version

After importing your data, you will need to set up your printing and labeling preferences in the new software version. To do so, follow these steps:

1. Launch the UPS WorldShip 2013 software.
2. Select “Print Setup” from the Tools menu.
3. Select your printer and label stock preferences.
4. Test your setup by printing a sample label.

It is important to note that if you are upgrading from a previous version of the software, your previous printing and labeling preferences may not transfer over automatically. You will need to manually set up your preferences in the new version to ensure that your labels and printing are accurate and efficient.

Testing Your New UPS WorldShip Software

After setting up your printing and labeling preferences, it is important to test the functionality of your new software to ensure it is working correctly. To do so, follow these steps:

• Create and process a test shipment to ensure that the software calculates rates and prints correct labels.
• Verify that the data was saved correctly and updates your UPS account with the correct information.

It is also recommended to test the software’s integration with your existing systems, such as your inventory management software or order processing system. This will ensure that the data is being transferred accurately and efficiently between systems, reducing the risk of errors or delays in your shipping process.

Troubleshooting Common Issues During the Upgrade Process

Even with careful preparation, issues may arise during the upgrade process. Here are some common issues and their solutions:

• Problem: Installation fails or stops abruptly during installation.
• Solution: Restart your computer and use the installation wizard found in the Control Panel to repair or uninstall the software before attempting to install it again.
• Problem: Data and settings fail to import from the previous software version.
• Solution: Verify that you are importing data from the correct WorldShip version and use the import wizard to ensure a successful import.

Another common issue during the upgrade process is encountering compatibility issues with other software or hardware. This can cause the upgraded software to malfunction or not work at all. To avoid this issue, it is recommended to check the system requirements for the upgraded software and ensure that your computer meets them. Additionally, it is important to update any other software or drivers that may be necessary for the upgraded software to function properly.

Tips for Optimizing Your Use of UPS WorldShip 2013 After the Upgrade

Now that you have successfully upgraded your UPS WorldShip software, here are some tips for getting the most out of its enhanced functionality:

• Create custom reports to track shipping trends and identify cost-saving opportunities.
• Use the advanced search features to quickly find customer information and shipment history.
• Take advantage of the enhanced label printing capabilities to produce professional-looking shipping labels.

By following these steps and utilizing the new features available in UPS WorldShip 2013, you will have a more efficient and streamlined shipping process that will save you time and money in the long run.

Another way to optimize your use of UPS WorldShip 2013 is to take advantage of the software’s integration with other UPS tools, such as Quantum View and UPS CampusShip. By using these tools in conjunction with WorldShip, you can gain even greater visibility and control over your shipping operations.

Additionally, it’s important to regularly update your WorldShip software to ensure that you are always using the latest version and taking advantage of any new features or improvements. You can easily check for updates within the software itself or by visiting the UPS website.