How to Upgrade from UPS WorldShip 2016 to 2018

If you’re currently using UPS WorldShip 2016, it’s time to consider upgrading to the latest version-UPS WorldShip 2018. In this article, we will guide you through the process of upgrading your software, highlighting the key benefits, and providing solutions to common issues that may arise during and after the upgrade process. So, why upgrade to UPS WorldShip 2018?

Why Upgrade Your UPS WorldShip Software?

First and foremost, upgrading your UPS WorldShip software can help improve your shipping efficiency by providing you access to the latest features and enhancements, which improve the user experience and streamline the shipping process. With new capabilities for reporting, automation, and integration with other shipping solutions, upgrading to UPS WorldShip 2018 will help you move packages with speed and ease, while keeping track of costs and shipments more accurately.

Another reason to upgrade your UPS WorldShip software is to ensure that you are compliant with the latest shipping regulations and requirements. With each new version of the software, UPS updates the system to meet the latest industry standards and regulations, ensuring that your shipments are in compliance with all necessary rules and regulations.

Finally, upgrading your UPS WorldShip software can also help you save time and money in the long run. With improved automation and integration capabilities, you can streamline your shipping process and reduce the amount of time and resources needed to manage your shipments. Additionally, the software’s reporting capabilities can help you identify areas where you can cut costs and optimize your shipping strategy, ultimately saving you money on shipping expenses.

Key Benefits of Upgrading to UPS WorldShip 2018

Here are some of the key benefits that your business can enjoy by upgrading to UPS WorldShip 2018.

• Improved performance: UPS WorldShip has been optimized to run faster, delivering improved performance and increased productivity.
• Enhanced user interface: The new interface has been designed to make it easier to navigate and more intuitive, with a customizable dashboard that offers improved visibility and real-time tracking of shipments.
• Automated shipping: UPS WorldShip 2018 allows you to automate routine tasks, such as order processing and label printing, saving you time and effort.
• Improved security: The new version of the software features enhanced security features, including automatic updates, protection against malware, and user-specific access controls.
• Better reporting: Enhanced reporting tools allow you to track your shipments and costs more accurately, and generate customized reports that give you critical insights into your shipping operations.
• Integration with other systems: UPS WorldShip 2018 seamlessly integrates with other systems, such as e-commerce platforms and warehouse management software, to provide you with a holistic view of your shipping operations.

In addition to the above benefits, upgrading to UPS WorldShip 2018 also provides your business with access to UPS’s extensive network of resources and support. With 24/7 customer service and technical support, you can rest assured that any issues or questions you have will be promptly addressed. Additionally, UPS offers training and educational resources to help you get the most out of the software and optimize your shipping operations.

Common Issues with UPS WorldShip 2016 and How to Solve Them

Before upgrading to UPS WorldShip 2018, it’s important to be aware of common issues that may arise when using earlier versions of the software. Here are some of the most common problems with UPS WorldShip 2016 and how to solve them:

• Crashes and freezes: Random crashes and freezes are common with older versions of WorldShip. Try clearing the system cache or using the latest version of Adobe Reader to see if this resolves the issue.
• Label printing issues: Some users have reported difficulties when it comes to label printing. This can be resolved by ensuring that your printer is set up correctly and that you have the latest printer drivers installed.
• Connectivity issues: If you are experiencing issues with WorldShip not connecting to the internet, make sure that your system’s firewalls and internet security settings are not blocking WorldShip.

Another common issue with UPS WorldShip 2016 is slow performance. This can be caused by a variety of factors, including outdated hardware or software conflicts. To improve performance, try closing other programs and applications while using WorldShip, and consider upgrading your computer’s hardware if necessary.

Additionally, some users have reported problems with WorldShip not recognizing certain addresses or zip codes. This can be resolved by ensuring that your address book is up to date and that you have the latest version of WorldShip installed. You can also try manually entering the address or zip code to see if this resolves the issue.

Preparing for the Upgrade: Backing up Data and System Requirements

Before installing UPS WorldShip 2018, ensure that you have backed up all the necessary data from your current version of WorldShip. This includes shipment history, customer data, and any custom templates or preferences you have set up. To do this, navigate to the Import/Export tab under “Administration” on the WorldShip main menu. From here, you can export all data to a backup folder on your local hard drive.

The system requirements for UPS WorldShip 2018 include Windows 7 or later, 4GB or more of RAM, and a display resolution of 1024×768 or higher. Ensure that your system meets these requirements before proceeding with the installation process.

It is also recommended that you inform your employees about the upcoming upgrade and provide them with any necessary training to ensure a smooth transition. This can include training on new features and changes in the user interface. Additionally, it is important to communicate any potential downtime or disruptions to your shipping operations during the upgrade process.

After the installation is complete, it is important to verify that all data has been successfully transferred to the new version of WorldShip. Test the system by creating a sample shipment and verifying that all customer data and preferences are still intact. If you encounter any issues, contact UPS technical support for assistance.

Downloading and Installing UPS WorldShip 2018

Once you have backed up all data and ensured that your system meets the minimum requirements, you can proceed with the installation process. Download the latest version of UPS WorldShip 2018 from the official website and follow the prompts to install the software on your computer. It’s important to note that you should not uninstall the older version of WorldShip before the installation process is complete to avoid losing any critical data or settings.

After the installation process is complete, you will need to configure the software to suit your business needs. This includes setting up your shipping preferences, adding your company information, and connecting your UPS account. Once you have completed the configuration process, you can start using UPS WorldShip 2018 to manage your shipping operations efficiently and effectively.

Activating the New Version: Steps to Follow

After the installation process is complete, you will need to activate your new WorldShip 2018 software. This involves registering and obtaining an activation code from UPS. To activate the new software, follow these steps:

1. Open WorldShip and select “Help” from the main menu.
2. Click on “About UPS WorldShip” and select “Register” from the drop-down menu.
3. Enter the necessary information to register your software and obtain an activation code from UPS.
4. Enter the activation code and click “Finish.”

Once you have successfully activated your new WorldShip 2018 software, you will be able to take advantage of its new features and improvements. These include enhanced tracking capabilities, improved address validation, and streamlined shipping processes.

It is important to note that if you encounter any issues during the activation process, you can contact UPS customer support for assistance. They can help you troubleshoot any problems and ensure that your software is properly registered and activated.

Navigating the User Interface of UPS WorldShip 2018

Once activated, you can begin using the new and improved UPS WorldShip 2018 software. The new interface is designed to be more intuitive and user-friendly, with a customizable dashboard that lets you view critical information at a glance. The main menu options are still the same, but they have been streamlined for easier access, with new options for customizing and automating your shipping process.

In addition to the new dashboard and streamlined menu options, UPS WorldShip 2018 also includes enhanced reporting capabilities. You can now generate detailed reports on your shipping activity, including tracking information, delivery times, and costs. These reports can be customized to meet your specific needs and can help you identify areas where you can improve your shipping process and save money.

Configuring Settings and Preferences in the New Version

After navigating the new user interface, the next step is to configure your settings and preferences. Go to the “Tools” menu and select “System Preferences” to access the new menu. From here, you can set up your printer preferences, default parcel dimensions, and other critical settings that will help streamline your shipping process.

One important feature of the new version is the ability to save your preferences and settings. This means that you can easily switch between different shipping profiles, such as domestic or international, without having to manually adjust your settings each time. Additionally, you can save your frequently used addresses and contact information, making it easier to quickly fill out shipping labels.

Another useful tool in the new version is the ability to track your shipments in real-time. Simply enter your tracking number into the “Track Shipment” field, and you’ll be able to see the current status of your package, as well as any updates on its expected delivery time. This feature is especially helpful for businesses that need to keep track of multiple shipments at once.

Customizing Reports and Labels in UPS WorldShip 2018

One of the most significant benefits of upgrading to UPS WorldShip 2018 is the ability to customize your reports and labels. Navigate to the “Reports” tab and select “Custom Reports” to access the customization menu. From here, you can create and save custom reports that offer critical insights into your shipping activities, such as cost analysis and tracking data. You can also customize your labels to include your company logo or other relevant information.

Integrating with Other Shipping Solutions: How to Do It?

UPS WorldShip 2018 offers seamless integration with other shipping solutions, such as e-commerce platforms and warehouse management software. To integrate with other systems, go to the “Tools” menu and select “Integration” to access the customization menu. Here, you can set up API integrations with popular e-commerce platforms, such as Shopify and Magento, or integrate with popular warehouse management solutions.

Troubleshooting Common Issues during and after the Upgrade Process

If you experience any issues during or after the upgrade process, there is an extensive online support resource available through UPS WorldShip’s official website. The support section includes a detailed FAQ, user guides, videos, and other useful resources to help you troubleshoot any issues that may arise.

Conclusion

Upgrading your UPS WorldShip software to the latest version is a critical step for any business that relies on shipping for its operations. The benefits of upgrading to UPS WorldShip 2018 include improved performance, enhanced security, better reporting, and seamless integration with other shipping solutions. By following the steps outlined in this article, you can ensure a smooth and hassle-free upgrade experience that maximizes the potential of your shipping operations.