How to Set Print Preferences in UPS WorldShip 2015

If you are using UPS WorldShip 2015 to handle your shipping needs, it is important to understand the basics of setting print preferences to optimize your printing processes and reduce costs. Printing is an essential part of the shipping process and using the right print settings can save you valuable time and money. This article provides a comprehensive guide on how to set print preferences in UPS WorldShip 2015 to improve your shipping workflow.

Understanding the Basics of UPS WorldShip 2015

UPS WorldShip is a software program designed to help businesses manage their shipping needs. It enables businesses to process shipments easily, track packages, and manage invoices. The software is flexible and customizable, allowing businesses to tailor it to their specific needs. One of the key features of UPS WorldShip 2015 is its print preferences, which enables businesses to customize their printing settings.

Another important feature of UPS WorldShip 2015 is its integration with other software programs. Businesses can integrate WorldShip with their existing order management systems, allowing for seamless processing of orders and shipments. This integration also enables businesses to automatically update tracking information and send shipping notifications to customers. Additionally, UPS WorldShip 2015 offers real-time shipping rates and transit times, allowing businesses to make informed decisions about shipping options and costs.

Why Print Preferences are Important in UPS WorldShip 2015

Print preferences are important in UPS WorldShip 2015 because they allow businesses to tailor their printing process to their needs. With the right print settings, businesses can minimize errors, reduce printing costs, and speed up the shipping process. By optimizing their settings, businesses can ensure that their shipping process is efficient and that their packages arrive on time.

Additionally, print preferences in UPS WorldShip 2015 can also help businesses maintain consistency in their branding. By customizing the layout and design of their shipping labels, businesses can ensure that their packages are easily recognizable and reinforce their brand identity. This can be especially important for businesses that rely on shipping as a key part of their customer experience, as it can help to build trust and loyalty with their customers.

Step-by-Step Guide to Setting Print Preferences in UPS WorldShip 2015

To set print preferences in UPS WorldShip 2015, follow these steps:

1. Open the program and click the “Ship” tab in the top menu.

2. Click the “Print Settings” button in the left-hand menu.

3. In the “Print Settings” window, you will see a list of printer options. Choose the print option that best suits your needs. You can also customize your settings by clicking on the “Customize Print Settings” button.

4. Once you have selected your settings, click “Save”. Your print preferences will now be saved for future use.

5. It is important to note that if you have multiple printers connected to your computer, you will need to select the correct printer from the drop-down menu in the “Print Settings” window. This will ensure that your labels and documents are printed on the correct printer.

6. Additionally, if you frequently ship to the same address, you can save time by setting up default shipping preferences. To do this, click on the “Shipper Editor” button in the left-hand menu and enter your default shipping information. This will automatically populate the shipping fields when you create a new shipment.

Customizing Label Printing in UPS WorldShip 2015

One of the most important print settings in UPS WorldShip is label printing. By customizing label printing preferences, businesses can ensure that their shipping labels are accurate and easy to read. To customize label printing, go to the “Print Settings” menu and click “Label Printing”. Here, you can select the type of label you want to use and adjust the layout to fit your specific needs. You can also select the format you want your labels to be printed in, such as PDF or JPEG.

Another important feature of label printing in UPS WorldShip is the ability to add custom information to your labels. This can include your company logo, a return address, or any other relevant information that you want to include on your shipping labels. To add custom information, go to the “Label Printing” menu and click “Customize Labels”. Here, you can add text, images, and other elements to your labels to make them more personalized and professional-looking.

Managing Printer Settings in UPS WorldShip 2015

It’s important to ensure that your printer settings are optimized to handle your printing needs. UPS WorldShip allows businesses to manage their printer settings to ensure that they are using the right settings for their printer. From the “Print Settings” menu, click “Printer Setup” to adjust your printer settings. Here, you can adjust the printer’s orientation, margins, and paper size. You can also adjust the resolution and quality to ensure that your labels are clear and easy to read.

Additionally, UPS WorldShip also allows users to save their printer settings as presets for future use. This can save time and ensure consistency in printing. To save a preset, simply adjust your printer settings and click “Save As” in the “Printer Setup” menu. Give your preset a name and click “Save.” The next time you need to print with those settings, simply select the preset from the “Printer Setup” menu.

Troubleshooting Common Printing Issues in UPS WorldShip 2015

Printing issues can be frustrating and can cause delays in the shipping process. The most common printing issues in UPS WorldShip include poor print quality, misaligned labels, and printer errors. To troubleshoot these issues, go to the “Print Settings” menu and click “Troubleshooting”. Here, you will find a list of common printing issues and their solutions. For example, if your labels are printing too small, you can adjust the label size in the print settings or adjust the printer’s margins.

Another common printing issue in UPS WorldShip is when the printer is not recognized by the software. This can be caused by outdated printer drivers or a connection issue. To resolve this, make sure your printer drivers are up to date and that the printer is properly connected to your computer. You can also try restarting both the printer and the computer to see if that resolves the issue.

Tips for Improving Print Quality in UPS WorldShip 2015

To ensure that your labels are clear and easy to read, there are a few tips you can follow:

– Use high-quality label paper to improve print quality.

– Adjust the print resolution to the highest setting.

– Clean your printer frequently to keep it in good condition.

– Use a printer that is compatible with UPS WorldShip software.

Another tip for improving print quality is to ensure that your printer is properly calibrated. This can be done through the printer settings or by using a calibration tool. Proper calibration can help ensure that colors are accurate and text is sharp.

Additionally, it is important to make sure that your printer driver is up to date. Outdated drivers can cause printing issues and may not be compatible with the latest version of UPS WorldShip software.

Creating Custom Labels in UPS WorldShip 2015

UPS WorldShip 2015 allows businesses to create custom labels to fit their specific needs. To create a custom label, go to the “Label Printing” menu and click “Custom Labels”. Here, you can design your label using various design tools and add your business’s logo and contact information. You can also adjust the size and layout of your label to fit your specific needs.

One of the benefits of creating custom labels in UPS WorldShip 2015 is that it allows businesses to include additional information on their labels. For example, businesses can include barcodes, tracking numbers, and special handling instructions. This can help streamline the shipping process and ensure that packages are delivered to the correct location.

Another advantage of creating custom labels in UPS WorldShip 2015 is that it can help businesses improve their branding. By including their logo and contact information on the label, businesses can increase brand recognition and make it easier for customers to get in touch. This can be especially important for small businesses that are looking to establish themselves in a competitive market.

Integrating Third-Party Label Printers with UPS WorldShip 2015

If you use a third-party label printer with UPS WorldShip 2015, you will need to integrate it with the software. To do so, go to the “Printer Setup” menu and select “Add Printer”. Choose your third-party label printer from the list of printers and follow the on-screen instructions to set it up.

It is important to note that not all third-party label printers are compatible with UPS WorldShip 2015. Before purchasing a label printer, make sure to check its compatibility with the software. Additionally, if you encounter any issues during the integration process, UPS provides customer support to assist with troubleshooting.

Exploring Advanced Printing Options in UPS WorldShip 2015

UPS WorldShip 2015 offers a range of advanced printing options, including batch printing, multi-part forms, and duplex printing. To access these options, go to the “Print Settings” menu and click “Advanced”. Here, you can choose the printing option that best suits your needs.

Batch printing allows you to print multiple labels at once, saving you time and effort. This feature is especially useful if you have a large number of packages to ship. Simply select the packages you want to print labels for, and click “Print”. WorldShip will automatically generate and print all the labels at once.

Multi-part forms are another advanced printing option in WorldShip 2015. These forms allow you to print multiple copies of a shipping label or invoice on a single sheet of paper. This can be useful if you need to provide copies of these documents to multiple parties, such as the recipient, your accounting department, and your records department.

Using the Batch Printing Feature in UPS WorldShip 2015

Batch printing is a useful feature that allows businesses to print multiple labels at once. To use the batch printing feature, go to the “Ship” menu and select “Batch Printing”. Here, you can select the packages you want to print labels for and choose the label format and printing options. You can also save batch printing settings to use in the future.

How to Save Time and Reduce Costs with Print Preferences in UPS WorldShip 2015

By optimizing your print preferences in UPS WorldShip 2015, you can save time and reduce costs. By minimizing errors and improving efficiency, you can streamline your shipping process and get packages out the door faster. Additionally, by using the right print settings, you can reduce printing costs and save money in the long run.

Final Thoughts

Print preferences are an essential part of the UPS WorldShip 2015 software. By understanding how to set and customize print settings, businesses can improve their shipping workflow and save valuable time and money. With the right print preferences, businesses can ensure that their packages arrive on time, every time.