How to Print Extra Doc Labels Every Time with UPS WorldShip

If you are a frequent user of UPS WorldShip, you may come across situations where you need to print extra doc labels. Perhaps you have multiple packages to send to the same recipient, or maybe you simply want to have extra copies for your records. Whatever the reason, it is crucial to understand the label printing process and configure your settings correctly to ensure that you can print extra doc labels with ease and efficiency.

Why You May Need to Print Extra Doc Labels with UPS WorldShip

As mentioned earlier, there can be several reasons why you may need to print extra doc labels with UPS WorldShip. One primary reason is when you have multiple packages to send to the same recipient. In such scenarios, printing extra doc labels helps you keep track of each package and ensures that there is no confusion during shipment. Another reason for printing extra doc labels is to have additional copies for your records. This is especially useful if you need to keep track of your shipments and have a record of each package sent.

Another reason why you may need to print extra doc labels with UPS WorldShip is when you have made an error on the original label. In such cases, printing an extra label can help you correct the mistake without having to reprint the entire label. This can save you time and money, especially if you have already affixed the original label to the package.

Finally, printing extra doc labels can also be useful when you need to include additional information on the label. For example, if you need to include a special handling instruction or a reference number, you can print an extra label with this information and affix it to the package. This ensures that the package is handled correctly and that all necessary information is included on the label.

The Benefits of Printing Extra Doc Labels with UPS WorldShip

Printing extra doc labels comes with several benefits, which include reducing the chances of shipping errors, keeping track of multiple shipments, and having additional copies for your records. By printing extra doc labels, you can ensure that each package has its own unique label, reducing the chances of confusion during shipment, and ensuring that each package arrives at the correct destination.

In addition to reducing shipping errors and keeping track of multiple shipments, printing extra doc labels can also save you time and money. With extra labels, you can quickly and easily reprint a label if it becomes damaged or lost during shipment, without having to create a new label from scratch. This can save you the time and hassle of having to manually enter all of the shipment information again.

Furthermore, having extra doc labels can also be useful for international shipments. Some countries require multiple copies of shipping labels to be attached to each package, and having extra labels on hand can ensure that you are able to comply with these regulations without any delays or additional costs.

Understanding the UPS WorldShip Label Printing Process

Before you can print extra doc labels with UPS WorldShip, it is crucial to understand the label printing process. When you create a shipment in UPS WorldShip, the system generates a unique tracking number and barcode for each package. This information is then used to generate a shipping label that serves as the package’s identification. UPS WorldShip allows you to print these shipping labels directly from the system, and you can customize them to include additional information such as your company logo, a return address, and handling instructions.

It is important to note that UPS WorldShip also offers the option to print labels in bulk. This feature is particularly useful for businesses that need to ship a large number of packages at once. With bulk label printing, you can print multiple labels at once, saving time and streamlining the shipping process.

In addition to printing shipping labels, UPS WorldShip also provides real-time tracking information for your packages. This allows you to monitor the progress of your shipments and ensure that they are delivered on time. With UPS WorldShip, you can also set up automatic email notifications to keep your customers informed about the status of their packages.

Step-by-Step Guide to Printing Extra Doc Labels with UPS WorldShip

To print extra doc labels with UPS WorldShip, follow these steps:

1. Open UPS WorldShip and enter the shipment details for the package you want to send.
2. Click on the ‘Labels’ tab and select the label type you want to use. You can choose from a variety of label sizes, ranging from 4×6 to 8.5×11. If you want to print extra labels, select the number of labels you want to print.
3. Customize your label by adding your company logo, return address, and handling instructions, if desired.
4. Click on the ‘Print’ button, and the system will generate your shipping labels and extra doc labels as per your specifications.
5. Attach the shipping label to your package and keep the extra doc labels for your records.

It is important to note that the extra doc labels generated by UPS WorldShip contain important information about the shipment, such as the tracking number, package weight, and delivery address. These labels can be used as a backup in case the shipping label gets damaged or lost during transit. Additionally, if you are shipping internationally, the extra doc labels may be required by customs officials to clear the package through customs. Therefore, it is recommended to always print extra doc labels when using UPS WorldShip.

How to Configure Your UPS WorldShip Settings for Printing Extra Doc Labels

To configure your UPS WorldShip settings for printing extra doc labels, follow these steps:

1. Open UPS WorldShip and go to the ‘Tools’ menu, then select ‘System Preferences.’
2. Click on the ‘Labels’ tab and select ‘Printing Preferences.’
3. Under ‘Label Printer Options,’ select the number of labels you want to print for each package. If you want to print extra doc labels, enter the number of extra labels you want to print.
4. Customize your label format by selecting the label size and adding your logo, return address, and handling instructions, if desired.
5. Click on ‘OK’ to save your changes.

It is important to note that printing extra doc labels can be useful in situations where you need to include additional information about the package, such as special handling instructions or customs information. By printing extra labels, you can ensure that all necessary information is included and easily visible.

Additionally, if you frequently ship packages with similar information, you can save time by creating a label template. This will allow you to quickly select the appropriate label format and print the necessary number of labels without having to manually enter the same information each time.

Common Issues when Printing Extra Doc Labels with UPS WorldShip and How to Troubleshoot Them

When printing extra doc labels with UPS WorldShip, you may encounter some common issues such as printer connection problems, label alignment issues, and label format errors. To troubleshoot these issues, ensure that your printer is correctly connected to your computer. If you are experiencing label alignment issues, check your printer settings to ensure that they are set to the correct label size. Finally, if you encounter label format errors, ensure that your label format is set to match the label type and size you are using.

Another common issue that may arise when printing extra doc labels with UPS WorldShip is poor print quality. This can be caused by a variety of factors such as low ink or toner levels, dirty print heads, or incorrect print settings. To troubleshoot this issue, check your printer’s ink or toner levels and replace them if necessary. Additionally, clean your printer’s print heads to ensure that they are not clogged with ink or debris. Finally, check your print settings to ensure that they are optimized for the label type and size you are using.

In some cases, you may also encounter issues with the UPS WorldShip software itself. This can include error messages, crashes, or other software malfunctions. To troubleshoot these issues, try restarting the software or your computer. If the issue persists, check for any available software updates or contact UPS technical support for assistance.

Tips for Improving Efficiency When Printing Extra Doc Labels with UPS WorldShip

To improve efficiency when printing extra doc labels with UPS WorldShip, consider the following tips:

• Set up a default label format that includes all the information you need to include on your label
• Create an address book to simplify your shipping process and save time when entering recipient details
• Use the ‘Batch Labels’ feature to generate multiple labels at once for shipments containing multiple packages going to the same recipient.

Another tip for improving efficiency when printing extra doc labels with UPS WorldShip is to use the ‘Duplicate Shipment’ feature. This feature allows you to quickly create a new shipment with the same details as a previous shipment, saving you time and reducing the risk of errors. Additionally, you can use the ‘Shipper Editor’ to customize your shipping preferences and streamline your shipping process even further.

How to Customize Your Extra Doc Labels in UPS WorldShip

To customize your extra doc labels in UPS WorldShip, follow these steps:

1. Go to the ‘Tools’ menu and select ‘Shipper Editor.’
2. Select the ‘Document Label’ template and click on ‘Edit.’
3. Customize your label format by adding your company logo, return address, and any other necessary information.
4. Click on ‘Save’ to save your changes.

By following the steps above and experimenting with different label formats and settings, you should be able to print extra doc labels with ease and efficiency every time you use UPS WorldShip. Not only will this process save you time by enabling you to ship multiple packages at once, but it also ensures that your packages arrive at their intended destination without any errors or confusion.

It is important to note that customizing your extra doc labels can also help to improve your brand recognition and customer experience. By including your company logo and return address, customers will be able to easily identify your packages and contact you if necessary. Additionally, you can use this opportunity to include any special instructions or messages for the recipient, such as ‘fragile’ or ‘handle with care.’

If you have multiple users or locations using UPS WorldShip, you can also create and save different label templates for each user or location. This can help to streamline the shipping process and ensure that each package is labeled correctly and efficiently. To create a new label template, simply click on ‘New’ in the Shipper Editor and follow the same steps as above.