How to Print a Void UPS Label

UPS shipping labels are one of the most important components of ecommerce and shipping processes. They allow businesses to easily track and monitor shipments, while also ensuring smooth delivery of packages to customers. While printing and using UPS labels might seem straightforward, sometimes mistakes happen, and you might need to void a label before it’s used. In this article, we will take a detailed look at how to print and void a UPS label, including troubleshooting tips, best practices, and more.

What is a Void UPS Label and Why Do You Need It?

Firstly, let’s understand what a void UPS label is and why you might need to void it. A voided UPS label is one that was created but never used and instead cancelled by the shipper. The most common reasons for voiding a UPS label include incorrect details like shipping address, dimensions, and weight; or a customer deciding to cancel their order or return the package. Voiding a UPS label ensures that the label is securely disabled from being used to ship the package, allowing the shipper to avoid any processing or service fees.

Another reason why you might need to void a UPS label is if the package is lost or damaged before it is shipped. In such cases, the shipper can void the label and create a new one with the correct details to ensure that the package is delivered to the correct address and in good condition.

It is important to note that voiding a UPS label does not automatically refund any shipping charges that were paid. The shipper must request a refund separately from UPS, and the refund amount will depend on the specific circumstances of the voided label.

Step-by-Step Guide to Voiding a UPS Label

Voiding a UPS label is a straightforward process that can be completed online. Here’s a step-by-step guide to help you void a UPS label with ease:

1. Log in to your UPS account online using your account username and password.
2. In the “Shipping” tab, click on “History” and locate the package you want to void the label for.
3. Click the “Void” button indicated beside the item.
4. Choose the reason for voiding from the options provided, like inaccurate weight or address, and confirm the void process.
5. Once you have successfully voided the label, you will receive a confirmation message. Remember that after voiding the label, you need to create a new one for the package.

It is important to note that there are certain restrictions when it comes to voiding a UPS label. For instance, you can only void a label on the same day it was created, and only if the package has not been picked up by the UPS driver. Additionally, if you have already been charged for the label, it may take up to 10 business days for the refund to be processed and reflected in your account. Therefore, it is recommended to double-check all the information before creating a label to avoid any unnecessary charges or delays in the shipping process.

Common Reasons for Voiding a UPS Label and How to Avoid Them

The most common reasons for a void UPS label include incorrect dimensions, weight, or address. To avoid these problems, ensure that you have accurate packaging measurements, weight, and destination address. This can be done by using a reliable weighing scale, double-checking the customer address at checkout, and verifying country-specific postal codes. Other reasons for voiding a UPS label may include a customer changing their mind or cancelling their order, which could be easily avoided by a clear communication plan with the customer.

Another common reason for voiding a UPS label is due to insufficient packaging. It is important to use appropriate packaging materials such as bubble wrap, packing peanuts, or foam inserts to protect the contents of the package during transit. Additionally, make sure to use sturdy boxes that can withstand the weight of the contents and any potential impact during shipping.

Lastly, it is important to ensure that the shipping label is printed clearly and correctly. Any smudges, tears, or unclear printing can cause issues with the label scanner and delay the delivery of the package. To avoid this, use a high-quality printer and ensure that the label is printed on a clean, flat surface.

What Happens After You Void a UPS Label?

If you void a UPS label, the label is immediately invalidated to prevent it from being used for shipment. Once you have successfully voided the label, the system will issue a refund for any associated shipping fees and any unused payment will be credited back to your account within a specific period. You can then print your new UPS label for the package and proceed with shipping.

It is important to note that once a label has been voided, it cannot be unvoided. If you accidentally void a label, you will need to create a new label and pay for shipping again. Additionally, if you have already shipped the package with the voided label, you will need to contact UPS customer service to resolve any issues that may arise.

Voiding a label can also affect your shipping history and metrics. If you frequently void labels, it may impact your shipping reputation and potentially lead to higher shipping costs or restrictions. It is important to double-check all information before voiding a label to avoid any negative consequences.

Troubleshooting Tips for Printing and Voiding UPS Labels

Printing and voiding UPS labels is not always as easy as it may seem. Several issues may arise, including communication failure, printing errors, or system glitches. Here are some tips to help you through these issues:

• Ensure you have a reliable internet connection before printing or trying to void a UPS label.
• Ensure you have the correct printer settings set before printing – choose the right printer, paper size, and media type.
• If you experience communication failure, try clearing your browser cache, history, and cookies, then log back in.
• If you continue to encounter any issues, contact UPS customer service or technical support for assistance.

It is also important to note that UPS labels have specific requirements for printing. Make sure that your printer is capable of printing high-quality barcodes and that the label is printed at 100% scale. Additionally, if you are voiding a label, make sure to void it within 24 hours of creating it to avoid any potential issues with billing or tracking. By following these guidelines, you can ensure a smooth and successful printing and voiding process for your UPS labels.

How to Reprint a Voided UPS Label

If you accidentally voided a UPS label, don’t worry. You can reprint it as long as it hasn’t been used to ship a package. Here’s a step-by-step guide to help you reprint a voided UPS label:

1. Log in to your UPS account online using your account username and password.
2. From your shipping history, locate the package and voided label you want to reprint.
3. Click the “Reprint” button that appears beside the label you want to reprint.
4. Choose the printer settings and click “Print”. Your new UPS label will be printed and ready to use.

It is important to note that if the voided label has already been used to ship a package, you will not be able to reprint it. In this case, you will need to create a new label for the package.

Additionally, if you frequently need to reprint labels, you may want to consider using UPS’s “UPS WorldShip” software. This software allows you to easily reprint labels and manage your shipping history all in one place.

Understanding the Costs of Voiding UPS Labels

There are no costs associated with voiding a UPS label. If you void a UPS label before it is used to ship a package, you will be refunded any associated shipping fees or costs.

However, if you void a UPS label after it has been used to ship a package, you may be charged a fee. This fee is typically equal to the original shipping cost and will be deducted from your refund. It is important to double-check all shipping information before voiding a label to avoid any unnecessary fees.

Best Practices for Managing Your UPS Shipping Labels

To avoid any problems, here are some best practices for managing your UPS shipping labels:

• Double-check all destination addresses and mailing details before printing your label.
• Use a reliable scale to measure the weight of the package.
• Ensure you package your items securely and that they meet UPS guidelines for safe transport.
• Keep records of all UPS labels and packages, including tracking numbers and delivery information.

Another important best practice for managing your UPS shipping labels is to choose the appropriate shipping method for your package. UPS offers a variety of shipping options, including ground, air, and international services. Make sure to select the option that best fits your needs and budget.

It’s also a good idea to consider purchasing additional insurance for your package, especially if it contains valuable or fragile items. UPS offers insurance options that can provide added protection and peace of mind during the shipping process.

Comparing Different Shipping Label Options: Benefits and Drawbacks

While using UPS shipping labels is a popular choice for ecommerce businesses, there are other shipping label options available. Some of the popular options include USPS, FedEx, DHL, and more. Each option comes with its benefits and drawbacks, and it is important to consider which option is best for your specific shipping needs to ensure effective and efficient package delivery.

In conclusion, printing and voiding UPS labels are essential parts of the ecommerce and shipping process. By following the guidelines and instructions provided in this article, you can ensure that you void an incorrect label with ease, troubleshoot any issues that arise, and avoid any extra costs associated with incorrections. Remember to follow the best practices recommended here and to compare shipping label options to find the best one for your business’s needs.

When comparing shipping label options, it is important to consider factors such as cost, delivery speed, and reliability. USPS may be a more cost-effective option for businesses shipping smaller packages, while FedEx may offer faster delivery times for larger packages. DHL may be a good option for international shipping, as they have a strong global network. It is also important to consider any additional services offered by each shipping provider, such as package tracking or insurance. By carefully evaluating your shipping needs and comparing the different options available, you can choose the best shipping label option for your business.