How to Print a BOL in UPS WorldShip

If you’re in the business of shipping goods, then you’re no stranger to BOLs (Bill of Lading). BOLs are essential documents that provide details of the shipment, including the type of goods being shipped, the quantity, and the destination and origin addresses. It also serves as a legal contract between the shipper and carrier. Without a BOL, it’s impossible to initiate a shipment. In this article, we’ll cover everything you need to know about printing a BOL in UPS WorldShip, from installation to troubleshooting issues that may arise while printing.

What is a BOL and Why is it Important?

Before we dive into the details of how to print a BOL in UPS WorldShip, it’s worth understanding what it is and why it’s so important. The BOL serves as evidence of the contract between the shipper and carrier, and provides a paper trail that can be used for record-keeping, tracking, and invoicing purposes. It also contains information about the shipment that is critical for customs and other regulatory agencies. As a result, it’s a critical document that should be generated accurately and preserved properly.

One of the key pieces of information included in a BOL is the description of the goods being shipped. This includes the quantity, weight, and dimensions of the items, as well as any special handling instructions. This information is important for the carrier to ensure that the shipment is properly loaded and transported, and for customs officials to verify that the contents of the shipment are legal and safe.

In addition to serving as a legal document and providing important information about the shipment, the BOL can also be used to help resolve disputes or issues that may arise during the shipping process. For example, if a shipment is lost or damaged, the BOL can be used to determine who is responsible and what the appropriate course of action should be. By ensuring that the BOL is accurate and complete, shippers can help protect themselves and their customers from potential problems down the line.

How to Install UPS WorldShip on Your Computer

Before you can print a BOL using UPS WorldShip, you’ll need to have the software installed on your computer. If you haven’t installed it yet, you can download it from the UPS website. Once you’ve downloaded the file, double-click on it to begin the installation process. Follow the prompts to complete the installation. It’s essential that you enter accurate information when prompted, including your company address and contact details, as this information will be used to generate the BOLs.

After the installation is complete, you’ll need to set up your UPS account within the WorldShip software. This will involve entering your account number and other relevant information. You can also customize your settings within the software, such as selecting your preferred label format and setting up default shipment options.

Once you have everything set up, you can start using UPS WorldShip to create and print BOLs, track shipments, and manage your shipping operations. It’s important to keep the software updated to ensure that you have access to the latest features and security updates. You can check for updates within the software or on the UPS website.

How to Create a Shipment in UPS WorldShip

Once you have UPS WorldShip installed, you’ll need to create a shipment. To do this, open the software and click on the “Shipment” button. Select the package type, packaging, and weight. Then, enter the origin address, destination address, and payment method. You’ll also need to enter the BOL details, including the type of BOL and the number of copies you need. Finally, click on the print button to generate the BOL.

It’s important to note that UPS WorldShip allows you to save shipment information for future use. This can save you time if you frequently ship to the same destinations or use the same package types. To save a shipment, simply click on the “Save Shipment” button and enter a name for the shipment. You can then access the saved shipment information at any time by clicking on the “Shipments” tab.

If you need to make changes to a shipment after it has been created, you can do so by clicking on the “Edit Shipment” button. This will allow you to update any of the shipment details, including the package type, weight, or destination address. Once you’ve made the necessary changes, simply click on the “Save Shipment” button to update the shipment information.

Understanding the Different Types of BOLs

There are several different types of BOLs, including standard, straight, and order. The type of BOL you need to use will depend on the type of shipment you’re making. A straight BOL is used when the shipper and the consignee are the same entity, while an order BOL is used when the shipment is prepaid.

Another type of BOL is the “interline” BOL, which is used when multiple carriers are involved in the transportation of the goods. This type of BOL specifies the responsibilities of each carrier and ensures that the shipment is properly tracked and delivered to the final destination. It is important to choose the correct type of BOL for your shipment to ensure that it is properly documented and delivered to the correct destination.

How to Customize Your BOL in UPS WorldShip

If you need to customize your BOL, you can do this in UPS WorldShip easily. You can change the font, font size, color, and add your company’s logo. To do this, navigate to the “Preferences” tab and click on “Label Setup.” From there, you can customize your BOL to your preference.

Customizing your BOL can help your business stand out and create a more professional image. You can also add additional fields to your BOL, such as a purchase order number or special instructions for the carrier. This can help ensure that your shipment is delivered accurately and efficiently. Remember to save your changes after customizing your BOL to ensure that they are applied to all future shipments.

Tips for Ensuring Accurate BOL Information

Generating an accurate BOL is crucial, as it serves as a legal contract between the shipper and carrier. To ensure that your BOL contains accurate information, always double-check the details before you print it. Make sure that the origin and destination addresses are correct, that the shipment details (type, weight, quantity) are accurate, and that the BOL type is appropriate for the shipment.

Another important tip for ensuring accurate BOL information is to include any special instructions or requirements for the shipment. This could include information about hazardous materials, temperature-sensitive items, or fragile items that require special handling. By including this information on the BOL, you can ensure that the carrier is aware of any special considerations and can take the necessary precautions to ensure a safe and successful delivery.

Finally, it’s important to keep a record of all BOLs for your records. This can help you track shipments, identify any issues or discrepancies, and provide proof of delivery if necessary. Make sure to keep a copy of each BOL in a secure location, and consider using a digital tracking system to help you manage and organize your shipping documents.

Troubleshooting Common BOL Printing Issues in UPS WorldShip

If you encounter printing issues while generating a BOL in UPS WorldShip, there are several steps you can take to troubleshoot the issue. First, ensure that your printer is connected and turned on. If this does not resolve the issue, try restarting the software. If the problem persists, contact UPS customer support for further assistance.

Another common issue that may cause printing problems is outdated printer drivers. Make sure that your printer drivers are up to date and compatible with your operating system. You can check for updates on the manufacturer’s website or through your computer’s device manager. Additionally, check that your printer settings are configured correctly in UPS WorldShip. Double-check the paper size, orientation, and print quality settings to ensure they match your printer’s capabilities. By following these steps, you can troubleshoot and resolve common BOL printing issues in UPS WorldShip.

Best Practices for Shipping with a BOL

When shipping with a BOL, there are several best practices that you should follow. Always ensure that the BOL contains accurate information. Also, make sure that you retain a copy of the BOL for your records. Finally, be aware of the type of BOL you’re using, and ensure that it’s appropriate for your shipment.

Another important best practice when shipping with a BOL is to ensure that all parties involved in the shipment have a copy of the BOL. This includes the carrier, the shipper, and the receiver. This helps to ensure that everyone is on the same page regarding the shipment details and can help to prevent any misunderstandings or disputes.

It’s also a good idea to double-check the BOL before the shipment is picked up. This can help to catch any errors or inaccuracies before the shipment is in transit, which can save time and money in the long run. Additionally, if any changes need to be made to the BOL after the shipment has been picked up, it’s important to communicate these changes to all parties involved as soon as possible.

How to Track Your Shipment Using the BOL Number

Once you’ve generated a BOL and shipped your package, you can track your shipment using the BOL number. This number is unique to your shipment and can be used to track your shipment’s progress. To do this, navigate to the “Tracking” tab in UPS WorldShip and enter the BOL number.

Generating a BOL in UPS WorldShip is simple and straightforward, and by following these steps, you can ensure that your BOLs are accurate and generated quickly. With this guide, you’re well-equipped to implement BOLs in your shipping process and take advantage of the benefits they offer.

It’s important to note that the BOL number is not the same as the tracking number. The tracking number is assigned by the carrier and is used to track the package’s location and delivery status. The BOL number, on the other hand, is used to track the shipment’s paperwork and ensure that all necessary documents are in order.

In addition to tracking your shipment, the BOL number can also be used for other purposes, such as verifying delivery and confirming receipt of goods. By keeping track of your BOL numbers and using them effectively, you can streamline your shipping process and ensure that your packages arrive at their destination on time and in good condition.