A Step-by-Step Guide to Setting Up WorldShip 2016

As businesses continue to expand, so does their need for efficient and effective shipping software. This is where WorldShip 2016 comes in – an advanced shipping software designed to make shipping easy, fast, and convenient. WorldShip 2016 offers a wide range of features such as automated shipping labels and the ability to add multiple carriers and shipping services.Whether you’re a small business owner or part of a global enterprise, WorldShip 2016 can help streamline your shipping process. In this step-by-step guide, we’ll take a closer look at how to install and set up WorldShip 2016, and explore some of its key features.

Why WorldShip 2016 is a Must-Have Shipping Software

Before we delve into how to set up WorldShip 2016, let’s talk about why it’s an essential tool for businesses that rely on shipping. Firstly, WorldShip 2016 offers real-time tracking of your packages, which means you can keep an eye on your shipments from the moment they leave your warehouse until they reach their destination. This level of transparency ensures that you can quickly identify any issues that arise and take proactive steps to address them.

Another fantastic feature of WorldShip 2016 is its flexibility. The software allows you to customize shipping preferences, which allows you to choose the most cost-effective and efficient carrier and shipping service for each package based on your needs. So, if you’re looking for a reliable shipping software that offers flexibility, real-time tracking, and reduced shipping costs, WorldShip 2016 is a must-have tool.

Moreover, WorldShip 2016 also offers a range of reporting options that can help you analyze your shipping data and identify areas for improvement. With these reports, you can track your shipping expenses, monitor carrier performance, and identify trends in your shipping patterns. This information can help you make informed decisions about your shipping strategy and optimize your shipping processes to save time and money.

Finally, WorldShip 2016 is designed to integrate seamlessly with other shipping and business software, such as UPS CampusShip and QuickBooks. This integration allows you to streamline your shipping processes and reduce the risk of errors or delays caused by manual data entry. With WorldShip 2016, you can manage all your shipping needs from a single platform, saving you time and reducing the risk of errors.

Pre-requisites for Installing WorldShip 2016

Before installing WorldShip 2016, make sure your computer meets the following requirements:

• Windows 7 or higher
• 2GB RAM or more
• At least 2.6 GHz processor
• At least 2GB of free hard disk space

It’s also important to ensure that your computer has an active internet connection, as you will need to download WorldShip 2016 from the UPS website during installation.

In addition to the hardware and software requirements, it’s recommended that you disable any antivirus or firewall software temporarily during the installation process. This will prevent any conflicts that may arise during the installation process.

Furthermore, it’s important to note that WorldShip 2016 is not compatible with Mac operating systems. If you are using a Mac, you will need to use a virtual machine or Boot Camp to run Windows on your Mac in order to install and use WorldShip 2016.

How to Download and Install WorldShip 2016

Once you’ve confirmed that your computer meets the pre-requisites, follow these steps to download and install WorldShip 2016:

1. Visit the UPS website and download the WorldShip 2016 setup file.
2. Once you’ve downloaded the setup file, open it and follow the on-screen instructions to install WorldShip 2016 on your computer.
3. If prompted, choose the custom installation option that allows you to select additional features you may need.
4. Once the installation is complete, open WorldShip 2016 to get started with the setup process.

WorldShip 2016 is a powerful shipping software that can help you streamline your shipping process and save time. With WorldShip 2016, you can easily manage your shipments, print labels, and track packages all in one place.

It’s important to note that WorldShip 2016 is only compatible with Windows operating systems. If you’re using a Mac, you’ll need to use a virtual machine or Boot Camp to run Windows on your computer in order to use WorldShip 2016.

Setting up User Accounts in WorldShip 2016

Before you can start using WorldShip 2016, you’ll need to set up a user account. Follow these steps to do this:

1. Open WorldShip 2016 and select the “New User” option.
2. Fill out the required information, including your name, email address, and phone number.
3. Create a username and password for your account. Remember to choose a strong password that is unique and not easily guessable.
4. Once you’ve filled out all the required fields, select “Finish” to complete the account creation process.

After you’ve created your user account, you can customize your settings to fit your specific needs. This includes setting up default shipping options, creating address books, and setting up payment methods.

It’s important to keep your user account information up-to-date, especially if you change your email address or phone number. You can easily update your account information by selecting the “Edit User” option in WorldShip 2016.

Configuration Settings in WorldShip 2016

Once you’ve created your user account, WorldShip 2016 will guide you through the setup process. One of the first steps is to configure your settings. Here’s how to do this:

1. Click on the “Tools” menu, then select “System Preferences.”
2. In the “System Preferences” window, select the “General” tab and choose your preferred “User Interface” options.
3. Next, select the “Location” tab and enter your company’s address details.
4. Finally, go to the “Shipment” tab and choose your preferred default shipping options and carrier preferences.

It’s important to note that once you’ve configured your settings, you can always go back and make changes if needed. Simply click on the “Tools” menu and select “System Preferences” again to access your settings. You can also save your settings as a template, which can be useful if you have multiple users or locations using WorldShip 2016.

Adding and Managing Ship-To Addresses

WorldShip 2016 allows you to store multiple ship-to addresses, which makes shipping quick and convenient. Here’s how to add and manage ship-to addresses:

1. Select “Ship-To Addresses” from the “Address Book” menu.
2. Click on the “New” button to add a new ship-to address.
3. Fill out the fields with the address information, including the recipient’s name, address, and phone number.
4. You can add multiple ship-to addresses by repeating these steps.
5. To edit or delete an existing ship-to address, select it from the address book and select the appropriate option from the toolbar at the top of the page.

It’s important to keep your ship-to addresses up-to-date to ensure that your packages are delivered to the correct location. You can easily update an existing ship-to address by selecting it from the address book and clicking on the “Edit” button. Make any necessary changes and click “Save” to update the address. Additionally, you can set a default ship-to address by selecting it from the address book and clicking on the “Set as Default” button. This will automatically populate the address fields when you create a new shipment, saving you time and ensuring accuracy.

Setting Up Shipping Preferences in WorldShip 2016

WorldShip 2016 allows you to customize your shipping preferences based on your specific needs. Here’s how to set up your shipping preferences:

1. Go to the “Shipment” tab in the “System Preferences” window.
2. Select your preferred packaging type and enter the dimensions, weight, and quantity of your packages.
3. Choose your preferred shipping services and carriers, and indicate any special instructions or requirements.
4. Once you’ve set up your shipping preferences, you can save them as a template to use for future shipments.

It’s important to note that you can also set up default values for your shipping preferences, which will automatically populate when you create a new shipment. This can save you time and ensure consistency in your shipping process. To set up default values, go to the “Defaults” tab in the “System Preferences” window and enter the desired values for packaging, shipping services, and other options.

How to Add Carriers and Shipping Services

WorldShip 2016 allows you to add multiple carriers and their respective shipping services. Here’s how to add a carrier and their services:

1. Click on the “Tools” menu and select “Shipper Editor.”
2. Select the carrier you wish to add from the list on the left-hand side of the screen.
3. Enter your account details for the selected carrier, including your account number and shipment preferences.
4. Once you’ve saved your carrier settings, you can select their respective services from the “Edit Shipping Services” window.
5. Choose the services you want to add, and indicate any particular instructions or requirements.

Connecting Your Scale and Printer to WorldShip 2016

WorldShip 2016 streamlines the shipping process by allowing you to connect your scale and printer directly to the software. Here’s how to connect your scale and printer:

1. Make sure your scale and printer are connected to your computer and turned on.
2. In the WorldShip 2016 home screen, select “Tools” and choose “Scale” or “Printer Setup.”
3. Select your device from the list provided, and follow the on-screen prompts to set up your connection.

Saving Time with Automated Shipping Labels

One of the most significant benefits of using WorldShip 2016 is the ability to automate the creation of shipping labels. Here’s how to set up automated shipping labels:

1. First, go to the “Shipment” tab in the “System Preferences” window.
2. Select “Label Options,” and choose “Printer” to select your preferred printing options.
3. Next, select “Label Format” and choose the label type you will be using.
4. Finally, choose “Label Layout” and indicate your preferred label size, orientation, and margin settings.
5. Once set up, automated shipping labels can be generated with just a few clicks.

How to Generate Reports in WorldShip 2016

WorldShip 2016 offers a range of reports that can help you keep track of your shipping activity. Here’s how to generate reports:

1. Go to the “Reports” menu and select “Shipment History Report.”
2. Choose your desired date range and filter options.
3. Select “Run Report,” and WorldShip 2016 will generate a report of all shipments that meet your criteria.
4. You can also generate shipping labels and other reports from the “Reports” menu.

Troubleshooting Common Issues with WorldShip 2016

While WorldShip 2016 is designed to be easy to use, there may be times when you encounter issues. Here are some common issues and how to troubleshoot them:

• If your shipping labels are printing incorrectly, double-check your label settings and your printer connections.
• If you encounter issues with automated shipping labels, confirm that your account and shipment preferences are up to date.
• For connection issues with your scale or printer, ensure that both devices are turned on and correctly connected to your computer.

Best Practices for Using WorldShip 2016

As you become more familiar with WorldShip 2016, consider incorporating the following best practices into your shipping process:

• Set up shipping templates for common shipments to streamline the process.
• Regularly review your carrier preferences and shipping services to ensure you’re choosing the most efficient and cost-effective options.
• Regularly generate and review reports to identify any trends or issues that may arise.

With WorldShip 2016, shipping doesn’t have to be a hassle. Following the steps outlined in this guide will help you set up and use the software effectively and efficiently.