How to Print Negotiated Rates on Shipping Labels in UPS WorldShip 2017

Shipping is a crucial aspect of any business that deals with physical goods. It is important to always find the most affordable and efficient way of shipping to ensure that your business runs smoothly. One way of achieving this is by negotiating rates with your carrier. In this article, we will be discussing how to print negotiated rates on shipping labels in UPS WorldShip 2017.

Understanding the Importance of Negotiated Rates in Shipping

When you negotiate rates with your carrier, you are essentially agreeing on a discounted price for your shipments. For businesses that ship frequently, this can result in significant savings. Negotiated rates can also include additional services that may not be available with standard rates, such as faster shipping or specialized handling.

Another benefit of negotiated rates is that they can provide more predictability and stability in your shipping costs. With standard rates, prices can fluctuate based on market conditions and carrier policies. However, negotiated rates are typically locked in for a set period of time, providing you with more certainty in your shipping expenses.

It’s important to note that negotiating rates requires some effort and preparation. You’ll need to research carrier options, understand your shipping needs, and be willing to negotiate with carriers to get the best deal. However, the potential cost savings and added benefits make it a worthwhile investment for businesses that rely heavily on shipping.

Navigating the WorldShip Interface: A Quick Overview

UPS WorldShip is a popular shipping software that provides businesses with a unified platform to manage their shipping needs. When you first open WorldShip, you will be presented with a dashboard that contains several menus and options. These menus are where you will navigate to apply your negotiated rates and other shipping preferences.

One of the key features of WorldShip is the ability to import and export data. This means that you can easily transfer information about your shipments, such as addresses and tracking numbers, to and from other systems. This can save you time and reduce errors, as you don’t have to manually enter the same information multiple times.

Another useful feature of WorldShip is the ability to customize your shipping labels. You can add your company logo, change the font and color of the text, and even include additional information such as order numbers or special instructions. This can help to improve your brand recognition and make your shipments stand out from the crowd.

Accessing Your Negotiated Rates in UPS WorldShip 2017

To access your negotiated rates in WorldShip, you will need to have a negotiated pricing agreement with UPS. You will then need to enable this agreement in WorldShip by selecting “UPS Account” from the menu options, followed by “Edit UPS Account”. From here, you can select your negotiated pricing agreement and apply it to your shipments.

It is important to note that your negotiated rates may not be immediately visible in WorldShip after enabling them. It may take up to 24 hours for the rates to be fully integrated into the system. If you do not see your negotiated rates after this time, you may need to contact UPS customer service for assistance.

Additionally, if you have multiple negotiated pricing agreements with UPS, you can prioritize which agreement is applied to your shipments in WorldShip. This can be done by selecting “UPS Account” from the menu options, followed by “Edit UPS Account”, and then selecting the “Negotiated Rates” tab. From here, you can prioritize your agreements by dragging and dropping them in the desired order.

Setting Up Your Shipping Preferences in WorldShip 2017

Before you can start shipping, you will need to set up your shipping preferences in WorldShip. This includes entering your company name, address, and other pertinent shipping information. You will also need to select your default service level and carrier preferences.

Once you have set up your shipping preferences, you can also customize your shipping labels and receipts. WorldShip allows you to add your company logo, customize the layout, and include additional information such as order numbers or special instructions.

Another important feature of WorldShip is the ability to track your shipments. You can easily view the status of your packages and receive notifications of any delays or issues. This allows you to proactively communicate with your customers and ensure timely delivery.

Choosing the Right Carrier and Service Level for Your Shipment

When shipping, it is important to choose the right carrier and service level for your shipment. Factors to consider include the destination, type of shipment, and delivery timeframe. UPS provides several service levels to choose from, ranging from standard ground shipping to overnight and international shipping.

One important factor to consider when choosing a carrier and service level is the cost. While faster shipping options may be more convenient, they can also be significantly more expensive. It is important to weigh the benefits of faster delivery against the added cost to determine the best option for your needs and budget.

Another consideration is the level of tracking and visibility provided by the carrier. Some carriers offer real-time tracking updates and notifications, which can be especially helpful for time-sensitive shipments. It is important to research the tracking capabilities of different carriers and service levels to ensure that you have the information you need to manage your shipment effectively.

Entering Shipment Details and Package Information in WorldShip 2017

Once you have selected your carrier and service level, you will need to enter the shipment details and package information into WorldShip. This includes the recipient’s name, address, and contact information, as well as the weight and dimensions of the package. You can also add additional services, such as insurance or signature confirmation, if needed.

It is important to ensure that all shipment details and package information are accurate and up-to-date before finalizing the shipment. This can help to avoid any delays or issues during the delivery process. Additionally, WorldShip allows you to save frequently used shipment information for future use, making the process even more efficient.

How to Apply Negotiated Rates to Your Shipment in WorldShip 2017

To apply your negotiated rates to your shipment, you will need to select “Packages” from the menu options, followed by “Other Shipping Options”. From here, you can select your negotiated pricing agreement and apply it to your shipment. This will automatically apply the discounted rate to your shipping label.

It is important to note that negotiated rates are only available to customers who have a pricing agreement with the shipping carrier. If you do not have a pricing agreement, you will not be able to apply negotiated rates to your shipment.

Additionally, it is recommended that you verify the discounted rate applied to your shipment matches the negotiated rate in your pricing agreement. If there are any discrepancies, you should contact your shipping carrier to resolve the issue.

Previewing and Printing Shipping Labels with Negotiated Rates in WorldShip 2017

After applying your negotiated rates, you can preview and print your shipping label from WorldShip. You will need to select “Shipping” from the menu options, followed by “Process Shipment”. From here, you can preview your shipping label and make any necessary adjustments before printing.

It is important to note that if you have multiple packages to ship, you will need to repeat this process for each package. However, WorldShip does offer the option to save shipment information for future use, which can save time and streamline the shipping process.

In addition to previewing and printing shipping labels, WorldShip also allows you to track your shipments in real-time. Simply select “Tracking” from the menu options and enter your tracking number. You will be able to see the current status of your shipment, as well as any updates or delivery notifications.

Troubleshooting Common Issues with Printing Negotiated Rates on Shipping Labels in WorldShip 2017.

Some common issues that businesses may experience when trying to print shipping labels with negotiated rates include incorrect account settings, outdated software, or invalid billing information. If you are experiencing any issues, you can contact UPS customer support for assistance.

Another issue that may arise when printing negotiated rates on shipping labels in WorldShip 2017 is a connectivity problem. This can occur if there is a disruption in your internet connection or if your printer is not properly connected to your computer. To resolve this issue, you can try restarting your computer and printer, checking your internet connection, and ensuring that your printer is properly connected. If the issue persists, you can contact UPS customer support for further assistance.

Maximizing Your Savings with Negotiated Rates in UPS WorldShip 2017.

By negotiating rates with your carrier and using them in WorldShip, you can maximize your savings on shipping costs. However, it is important to regularly review your shipping needs and negotiate new rates as needed to ensure that you are getting the best possible deal.

Another way to maximize your savings is to take advantage of UPS’s various shipping options. For example, if your shipment is not time-sensitive, you can choose a slower delivery option that is less expensive. Additionally, UPS offers discounts for certain types of shipments, such as those that are lightweight or shipped in bulk.

It is also important to properly package your shipments to avoid any additional fees or charges. Make sure to use appropriate packaging materials and label your packages clearly to avoid any delays or misdeliveries. By taking these steps, you can ensure that you are getting the most out of your negotiated rates and saving money on your shipping costs.

Comparing Negotiated Rates with Standard Rates: Which One is Right for You?

When choosing between negotiated rates and standard rates, it is essential to consider your shipping needs and budget. While negotiated rates often provide significant savings for frequent shippers, standard rates may be more cost-effective for occasional or one-time shipments.

Tips and Best Practices for Printing Negotiated Rates on Shipping Labels in WorldShip 2017.

Some tips to ensure a smooth shipping experience with negotiated rates in WorldShip include regularly reviewing and updating your account settings, double-checking shipment details and preferences before printing labels, and regularly negotiating or renegotiating rates with your carrier.

Advanced Features of UPS WorldShip: Customizing Your Shipments with Additional Services and Options.

UPS WorldShip provides advanced features that allow businesses to customize their shipments with additional services and options. These features include batch processing, shipment tracking, and address validation. By utilizing these features, businesses can streamline their shipping processes and improve customer satisfaction.

Integrating UPS WorldShip with Other Shipping Tools and Platforms: A Comprehensive Guide

UPS WorldShip can be integrated with other shipping tools and platforms to further streamline and automate your shipping processes. Some popular integrations include e-commerce platforms, inventory management systems, and shipping automation software. Integrating WorldShip with these platforms can help save time and reduce errors in your shipping processes.

By following these tips and best practices, as well as utilizing the advanced features of UPS WorldShip, businesses can effectively print negotiated rates on shipping labels and maximize their savings on shipping costs.