Getting Started with UPS Worldship 2017: A Comprehensive User Manual

UPS Worldship 2017 is a software program developed by UPS for businesses that need to manage their shipping processes. With this software, you can easily create and print labels, track shipments, and manage customer and receiver data, among other features. If you are new to UPS Worldship 2017, this comprehensive user manual will guide you through each step needed to install, configure, and use the software effectively.

What is UPS Worldship 2017?

UPS Worldship 2017 is a shipping software that allows businesses to manage their shipping processes from one convenient location. It offers a wide range of features, from creating and printing labels to managing customer and receiver data, rate shopping, and tracking. By using UPS Worldship 2017, businesses can easily manage their shipping needs and streamline their processes, resulting in significant time and cost savings.

In addition to its core features, UPS Worldship 2017 also offers advanced reporting capabilities. Businesses can generate reports on shipping costs, delivery times, and other key metrics to gain insights into their shipping operations. This information can be used to identify areas for improvement and optimize shipping processes further. With UPS Worldship 2017, businesses can not only save time and money but also gain valuable insights into their shipping operations.

System Requirements for UPS Worldship 2017

Before you download and install UPS Worldship 2017, it is important to ensure that your computer meets the system requirements. The minimum requirements are Windows 7 (32-bit or 64-bit), Windows 8 (32-bit or 64-bit), Windows 10 (32-bit or 64-bit), .NET Framework 4.6, and 4GB of RAM. Additionally, your computer must have a high-speed internet connection, a laser or thermal label printer, and a scale if you plan on weighing packages using Worldship.

It is also recommended that you have a dedicated graphics card with at least 1GB of video memory to ensure optimal performance. If you plan on using Worldship for international shipping, you will need to have the appropriate customs documentation and comply with all applicable regulations. It is important to regularly update your Worldship software to ensure that you have access to the latest features and security updates.

Downloading and Installing UPS Worldship 2017

To download and install UPS Worldship 2017, you must first go to the UPS website and log in to your account. Then, go to the Worldship download page and follow the instructions provided. Once the download is complete, follow the installation wizard prompts to install the software on your computer. Be sure to select the appropriate options regarding the use of additional features such as rating and address validation.

It is important to note that before downloading and installing UPS Worldship 2017, you should ensure that your computer meets the minimum system requirements. These requirements include a Windows operating system, at least 4GB of RAM, and a minimum of 2GB of free hard drive space. Failure to meet these requirements may result in issues with the installation or performance of the software.

Additionally, after installing UPS Worldship 2017, it is recommended that you regularly check for updates to ensure that you are using the most current version of the software. Updates can be downloaded and installed through the Worldship software itself or by visiting the UPS website and downloading the latest version.

Configuring your UPS Account for Worldship 2017

After you have installed UPS Worldship 2017 on your computer, the next step is to configure your UPS account for use with the software. To do this, go to the Worldship Configuration Assistant and select ‘Configure Account Information’. Follow the prompts to enter your UPS account details, including the account name and number, shipping address, and other relevant information. Once the configuration is complete, you are ready to start using Worldship.

It is important to note that if you have multiple UPS accounts, you will need to configure each account separately in Worldship. This can be done by selecting ‘Add New Account’ in the Configuration Assistant and following the same steps as before. Additionally, if you encounter any issues during the configuration process, UPS provides technical support to assist you in getting your account set up correctly.

Understanding the Worldship Interface

The Worldship interface is intuitive and easy to use. Upon launching the software, you will be presented with a dashboard that displays your shipping activity, alerts, and other relevant information. The left-hand panel contains the main navigation menu, which allows you to access various features such as shipping, tracking, and address validation. The dashboard itself can be customized to your liking, allowing you to choose which data and alerts you want to see.

In addition to the customizable dashboard, Worldship also offers a variety of reporting options. You can generate reports on your shipping activity, including the number of packages shipped, delivery times, and costs. These reports can be exported to Excel or other formats for further analysis.

Another useful feature of Worldship is the ability to integrate with other software systems. For example, you can connect Worldship to your e-commerce platform or inventory management system to streamline your shipping process. This integration can help reduce errors and save time by automatically transferring data between systems.

Creating Shipments using UPS Worldship 2017

To create a new shipment in Worldship, simply go to the ‘Shipping’ tab in the main navigation menu and select ‘New Shipment’. From here, you can enter the sender and receiver details, package weight and dimensions, and shipping service options. If you have configured your account with additional features such as rate shopping, you can also compare rates from different carriers. Once you have entered all the necessary information, click ‘Ship’ to create the shipment and print the label.

It is important to note that UPS Worldship 2017 also allows you to save shipment templates for future use. This can save time and effort when creating shipments with similar details. Additionally, you can track your shipments in real-time using the ‘Tracking’ tab in the main navigation menu. This feature allows you to monitor the progress of your shipment and receive notifications on any updates or delays.

Another useful feature of UPS Worldship 2017 is the ability to schedule pickups for your shipments. This can be done through the ‘Pickup’ tab in the main navigation menu. Simply enter the pickup location and time, and UPS will come to your location to collect the shipment. This can save time and hassle, especially for businesses that ship large volumes of packages.

Managing Customer and Receiver Information in Worldship

UPS Worldship 2017 allows you to store and manage customer and receiver information in one central location. This information can be easily accessed and used when creating new shipments, saving time and reducing errors. To manage customer and receiver information in Worldship, go to the ‘Addresses’ tab in the main navigation menu and select ‘Manage Address Books’. From here, you can add, edit, or delete addresses as needed.

Additionally, Worldship allows you to import address books from other sources, such as Microsoft Excel or Outlook. This feature can save you even more time by eliminating the need to manually enter customer and receiver information. To import an address book, go to the ‘Addresses’ tab and select ‘Import Address Book’. Follow the prompts to select the file you wish to import and map the fields to match the Worldship format.

Setting Up Shipping Preferences and Options in Worldship

UPS Worldship 2017 offers a wide range of shipping preferences and options, allowing businesses to customize their shipping processes to fit their specific needs. To set up shipping preferences and options in Worldship, go to the ‘Shipping’ tab in the main navigation menu and select ‘Shipping Preferences’. From here, you can choose options such as package types, billing options, and customs information. Be sure to review and update these preferences regularly to ensure they are accurate and up-to-date.

It is important to note that some shipping preferences and options may affect the cost of shipping. For example, choosing a faster delivery option or adding additional insurance coverage may increase the overall cost of shipping. It is important to weigh the benefits of these options against the cost to determine the best shipping strategy for your business. Additionally, Worldship offers the ability to save shipping preferences as templates, making it easier to quickly apply the same settings to future shipments.

Printing Labels and Invoices with UPS Worldship 2017

Printing labels and invoices with UPS Worldship 2017 is quick and easy. Once you have created a shipment and entered all the necessary information, simply click ‘Ship’ to print the label and invoice. You can print the label on a laser or thermal label printer, and the invoice on a standard printer. If you have multiple shipments to process, you can also use batch printing to print multiple labels and invoices at once.

Batch Processing Shipments with Worldship 2017

If you have a large volume of shipments to process, UPS Worldship 2017 offers batch processing options to save time and improve efficiency. Batch processing allows you to create multiple shipments at once, using information from a CSV or Excel file. To batch process shipments with Worldship 2017, go to the ‘Shipping’ tab in the main navigation menu and select ‘Batch Import’. Follow the prompts to upload and process the file, and print the labels and invoices as needed.

Troubleshooting Common Issues with UPS Worldship 2017

Despite its user-friendly interface and helpful features, you may encounter issues with UPS Worldship 2017 from time to time. Common issues include printer connectivity problems, software glitches, and shipment errors. If you encounter any problems with Worldship 2017, be sure to check the ‘Help’ menu and the UPS support website for troubleshooting advice and solutions. Additionally, you can contact UPS support directly for assistance.

Keeping your UPS Worldship 2017 Software Up-to-Date

To ensure that UPS Worldship 2017 is running smoothly and efficiently, it is important to keep the software up-to-date with the latest updates and patches. Updates may include new features, bug fixes, and security enhancements, so it is recommended that you install them as soon as they become available. To check for updates in Worldship 2017, go to the ‘Help’ menu and select ‘Check for Updates’.

Tips and Tricks for Using UPS Worldship 2017 Efficiently

To get the most out of UPS Worldship 2017, it is helpful to use some tips and tricks to improve efficiency and minimize errors. For example, you can use the ‘Copy’ and ‘Paste’ functions to quickly create new shipments, or set up keyboard shortcuts for commonly used features. Additionally, regularly reviewing your shipping preferences and updating customer and receiver information can help streamline your shipping processes.

Conclusion: Making Shipping Easier with UPS Worldship 2017

UPS Worldship 2017 is an essential tool for businesses that need to manage their shipping processes. With its user-friendly interface and wide range of features, businesses can save time and reduce errors by streamlining their shipping processes. By following this comprehensive user manual, you can learn how to install, configure, and use UPS Worldship 2017 effectively, and take advantage of its many benefits.