Upgrading UPS WorldShip from 2015 to 2018: A Step-by-Step Guide

If you’re using UPS WorldShip 2015, it’s a good idea to upgrade to the latest version, UPS WorldShip 2018. In this step-by-step guide, we’ll cover everything you need to know to upgrade your software successfully. We’ll cover topics such as why it’s important to upgrade, the benefits of doing so, and how to prepare for the upgrade process. We’ll also cover how to download and install the new version, how to migrate your data, and how to configure your company information and printing preferences. Finally, we’ll offer some tips and tricks for using UPS WorldShip 2018 efficiently.

Introduction: Why Upgrade UPS WorldShip from 2015 to 2018?

First and foremost, keeping your software up to date is essential for optimal performance and security. An outdated version of UPS WorldShip is more susceptible to errors, system crashes, and cyberattacks. The latest version, UPS WorldShip 2018, comes with additional features and updates that improve overall efficiency and productivity.

One of the new features in UPS WorldShip 2018 is the ability to create and save customized shipment labels. This feature allows you to create labels that are tailored to your specific needs, such as including your company logo or adding additional information about the shipment. This can save time and improve the overall presentation of your shipments.

Another benefit of upgrading to UPS WorldShip 2018 is the improved integration with other UPS services, such as UPS My Choice and UPS Import Control. This integration allows for a more seamless and efficient shipping process, as well as providing greater visibility and control over your shipments.

Benefits of Upgrading UPS WorldShip from 2015 to 2018

There are numerous benefits of upgrading to UPS WorldShip 2018, including:

• New features and improvements
• Bug fixes and error corrections
• Enhanced security and system stability
• Improved compatibility with other software and systems
• Better customer support and technical assistance

Aside from the benefits mentioned above, upgrading to UPS WorldShip 2018 also offers:

• Improved user interface and navigation
• Increased automation and efficiency in shipping processes
• Integration with more carriers and shipping options
• Real-time tracking and monitoring of shipments
• Customizable reporting and analytics

Furthermore, upgrading to UPS WorldShip 2018 ensures compliance with the latest industry standards and regulations, such as the International Air Transport Association (IATA) regulations for shipping dangerous goods. This can help prevent costly fines and penalties for non-compliance.

Preparing for the Upgrade Process: Check Your System Requirements

Before embarking on the upgrade process, it’s important to ensure that your system meets the minimum requirements for UPS WorldShip 2018. These requirements can be found on the UPS website. Make sure to review them carefully, and take any necessary steps to upgrade your hardware or software to meet these requirements.

It’s also recommended to back up all important data before beginning the upgrade process. This will ensure that in the event of any issues or errors during the upgrade, your data will remain safe and accessible. Additionally, it’s a good idea to inform all relevant team members or departments about the upcoming upgrade, and provide any necessary training or resources to ensure a smooth transition to the new system.

Backing up Your Data before Starting the Upgrade Process

Before you start the upgrade process, it’s critical to create a backup of all your UPS WorldShip data. This includes your shipping history, address book, and custom labels. This will ensure that you don’t lose any important information during the upgrade process. You can create a backup of your data using the built-in backup utility in UPS WorldShip 2015.

It’s important to note that the backup process may take some time, depending on the amount of data you have. It’s recommended that you perform the backup on a regular basis, even if you’re not planning to upgrade your UPS WorldShip software. This will ensure that you have a recent copy of your data in case of any unexpected data loss or system failure.

Downloading and Installing UPS WorldShip 2018

The next step is to download and install the new version of UPS WorldShip. You can find a link to download UPS WorldShip 2018 on the UPS website. Once you have downloaded the software, follow the installation wizard, and make sure to select the correct options and preferences for your business needs.

It is important to note that before downloading and installing UPS WorldShip 2018, you should check the system requirements to ensure that your computer meets the necessary specifications. Failure to do so may result in the software not functioning properly or at all.

Additionally, after installing UPS WorldShip 2018, it is recommended that you take some time to familiarize yourself with the new features and updates. This will help you to optimize your shipping processes and take advantage of any new tools that may be available to you.

Activating Your License Key in UPS WorldShip 2018

After installing UPS WorldShip 2018, you need to activate your license key to access the full features and capabilities of the software. You will receive an email with your license key once you have purchased the software. Follow the on-screen prompts to enter your license key and activate your software.

If you encounter any issues during the activation process, you can contact UPS customer support for assistance. They will be able to guide you through the process and help you resolve any problems that you may encounter.

It is important to note that your license key is tied to a specific computer. If you need to transfer your license to a new computer, you will need to deactivate the software on the old computer before activating it on the new one. Failure to do so may result in licensing issues and prevent you from accessing the software on the new computer.

Migrating Your Data from UPS WorldShip 2015 to 2018

Once you have installed and activated UPS WorldShip 2018, it’s time to migrate your data from the previous version. This can be done using the migration wizard in the new version of the software. Simply follow the prompts, and select the data that you want to transfer. Make sure to double-check your data once the transfer is complete to ensure that everything was transferred successfully.

It’s important to note that not all data may be able to be transferred from the previous version to the new version. Some data may be incompatible or outdated, and may need to be manually entered into the new version. Additionally, it’s recommended to back up your data before starting the migration process, in case any issues arise during the transfer. By taking these precautions, you can ensure a smooth and successful migration to UPS WorldShip 2018.

Configuring Your Company Information in UPS WorldShip 2018

After migrating your data, it’s important to configure your company information in UPS WorldShip 2018. This includes your company name, address, and logo. You can also choose to customize your shipping labels and packing slips at this stage.

Additionally, you can set up default shipping options such as carrier, service type, and package type. This will save time and ensure consistency in your shipping process. It’s also important to review and update your billing and payment information to avoid any delays or issues with your shipments.

Setting Up Your Printing Preferences in UPS WorldShip 2018

One of the final steps in the upgrade process is setting up your printing preferences in UPS WorldShip 2018. This includes configuring your printer settings, label layout, and default print options. You can also choose to set up thermal printer preferences if you’re using a thermal label printer.

When setting up your printing preferences, it’s important to consider the type of labels you’ll be using. UPS WorldShip 2018 supports a variety of label types, including thermal, laser, and inkjet. Depending on the type of label you choose, you may need to adjust your printer settings accordingly.

Another important aspect of setting up your printing preferences is ensuring that your label layout is correct. This includes selecting the correct label size and orientation, as well as configuring any necessary margins or padding. Taking the time to properly set up your printing preferences can save you time and frustration in the long run, and ensure that your labels are printed accurately and efficiently.

Testing the New Version of UPS WorldShip and Troubleshooting Common Issues

Before you start using the new version of UPS WorldShip, it’s a good idea to test it and ensure that everything is working as expected. This includes printing labels, processing shipments, and generating reports. If you encounter any issues or errors, refer to the troubleshooting guide or contact UPS customer support for assistance.

It’s also important to note that some features may have changed or been updated in the new version of UPS WorldShip. Take some time to familiarize yourself with any new features or changes before using the software for your business needs. This can help prevent any confusion or errors during the shipping process.

Tips and Tricks for Using UPS WorldShip 2018 Efficiently

Once you have upgraded to UPS WorldShip 2018, there are various tips and tricks that you can use to optimize your workflow and improve efficiency. Some of these include:

• Using the batch processing feature to process multiple shipments at once
• Customizing your shipping profiles to save time and reduce errors
• Setting up hotkeys and shortcuts to streamline your workflow
• Using the address book and shipment history to quickly retrieve customer information and shipping details

By following this step-by-step guide, you can successfully upgrade your UPS WorldShip software from 2015 to 2018. Not only will this improve system performance and security, but it will also provide additional features and capabilities to help streamline your shipping process.

Another useful tip for using UPS WorldShip 2018 efficiently is to take advantage of the software’s integration with other shipping and tracking tools. For example, you can link your WorldShip account with UPS My Choice to receive real-time updates on your shipments and manage delivery preferences.

Additionally, you can use the software’s reporting and analytics features to gain insights into your shipping patterns and identify areas for improvement. By analyzing data such as shipping volume, delivery times, and cost per package, you can make informed decisions about how to optimize your shipping process and reduce expenses.