How to Upgrade to UPS WorldShip 2018

So, you’re interested in upgrading to UPS WorldShip 2018 and wondering where to start? Look no further as we provide you with a step-by-step guide to upgrade to the latest and greatest in UPS shipping. In this article, we will showcase the benefits of upgrading, the system requirements, how to download and install, setting up your account, transferring data, setting preferences, generating reports, and troubleshooting any issues that may arise.

Why Upgrade to UPS WorldShip 2018?

Before diving into the logistics of updating to the latest version, let’s review why it is beneficial to upgrade to UPS WorldShip 2018. For starters, the latest version boasts enhanced capabilities in data handling, label printing, and shipping options. In addition, it offers improved customer service and support through automated error detection and reporting, along with a robust reporting suite. Overall, the 2018 version provides faster processing speeds and quick access to key features, making it an indispensable tool for any SMB shipping needs.

Another benefit of upgrading to UPS WorldShip 2018 is the increased security features. The latest version includes advanced encryption and authentication protocols to protect sensitive information during the shipping process. This added layer of security ensures that your business and customer data is safe from potential cyber threats. Additionally, the 2018 version is compatible with the latest operating systems and hardware, ensuring that your shipping software stays up-to-date with the latest technology. Overall, upgrading to UPS WorldShip 2018 provides a comprehensive solution for all your shipping needs, with added security and compatibility features to keep your business running smoothly.

System Requirements for UPS WorldShip 2018

Prior to downloading and installing the software, it’s important to ensure your system meets the 2018 version’s minimum requirements. The software operates on Windows-based systems, so your computer should have a Windows 7 or later operating system. The version also requires a minimum of 4 GB RAM, 4 GB of free hard drive space, and a 2 GHz dual-core processor or higher. Make sure to have a strong internet connection and a UPS account to sign in to or create one before initiating the download process.

It’s important to note that if you have an older version of UPS WorldShip installed on your computer, you will need to uninstall it before installing the 2018 version. Additionally, if you plan on using a thermal label printer with the software, make sure it is compatible with the 2018 version.

Once you have installed the software, you can customize it to fit your business needs. This includes setting up default shipping options, creating custom reports, and integrating with other business software. The software also offers features such as address validation, batch processing, and the ability to import and export data.

Downloading and Installing UPS WorldShip 2018

Once you ensure that your computer meets the minimum requirements, it’s time to download and install UPS WorldShip 2018. Go to the UPS website and navigate to the Tools and Resources tab. From there, select WorldShip and proceed to the download page. Follow the prompts to download the software. Once downloaded, follow the installation instructions, which are fairly straightforward and automated. Be sure to have your UPS account login details available as you will be prompted to sign in or create one.

After the installation is complete, you will need to configure the software to suit your business needs. This includes setting up your shipping preferences, adding your company information, and connecting any necessary hardware such as printers and scales. The software also allows you to import and export data, track shipments, and generate reports.

It’s important to keep your UPS WorldShip software up to date to ensure that you have access to the latest features and security updates. You can check for updates within the software or on the UPS website. Additionally, if you encounter any issues with the software, UPS offers technical support to help you troubleshoot and resolve any problems.

Setting Up Your UPS WorldShip Account

Once installation is complete, launch UPS WorldShip 2018. You will need to set up your account by providing your company’s address, contact information, and other details. After that, enter your UPS account and billing details. From there, configure your shipment settings, including preferred weight and dimension dimensions. Be sure to enter any and all relevant information related to shipping and payment that would be important to your company before proceeding.

It is important to note that UPS WorldShip offers various customization options to fit your company’s specific needs. You can set up default shipment options, such as delivery times and shipping methods, to streamline the shipping process. Additionally, you can create and save templates for frequently shipped items, making it easier to process orders in the future.

Another useful feature of UPS WorldShip is the ability to track your shipments in real-time. You can easily monitor the status of your packages and receive notifications when they are delivered. This can help you keep your customers informed and provide excellent customer service.

Transferring Data from Previous Versions of UPS WorldShip

If you have been using an earlier version of WorldShip, you may choose to transfer data from it to the latest version. You can transfer package history, recipients, products, packaging, and various other information. To transfer the data, go to WorldShip’s menus and choose the Export option to backup existing data to a file. After backup, follow the prompts to import the data into WorldShip 2018. Verify all the information is correct, and you’re good to go.

It is important to note that not all data may be transferable between versions of WorldShip. Some data may be incompatible or may require additional steps to transfer. It is recommended to review the WorldShip user guide or contact UPS customer support for assistance with transferring data between versions.

How to Customize Your Shipping Preferences in UPS WorldShip 2018

One significant advantage of UPS WorldShip 2018 is the ability to customize the software to meet your organization’s specific shipping needs. For example, you can set up default shipping preferences, including choosing between several carriers, determining shipping options, and managing document printing. Customizing will save you time in preparing shipments and ensure all shipments are consistent across your organization.

Another useful feature of UPS WorldShip 2018 is the ability to create and save shipment templates. This allows you to quickly and easily prepare shipments that have similar characteristics, such as weight, destination, and shipping options. You can also set up alerts to notify you when a shipment has been delivered or if there are any issues with the delivery. These customization options make UPS WorldShip 2018 a valuable tool for streamlining your shipping process and improving your organization’s efficiency.

Adding and Editing Ship-To Addresses in UPS WorldShip 2018

Another improvement introduced in the latest WorldShip version is the feature allowing users to add and edit ship-to addresses quickly. The software includes a built-in address book that will allow you to manage and store all your shipping data securely. Simply input the recipient’s address and edit anything as necessary. For added convenience, you can even import addresses from previous UPS WorldShip versions or data in CSV or Excel formats.

In addition to the address book feature, UPS WorldShip 2018 also offers enhanced address validation capabilities. This means that the software will automatically check the accuracy of the address you input and suggest corrections if necessary. This can help prevent delivery delays and ensure that your packages arrive at their intended destination on time.

Furthermore, UPS WorldShip 2018 allows you to save time by creating and saving shipment templates. This feature is especially useful if you frequently ship to the same addresses or use the same shipping options. You can create a template with all the necessary information, such as the recipient’s address, shipping method, and package weight, and then simply select the template for future shipments. This can help streamline your shipping process and improve efficiency.

Configuring Shipping Labels and Receipts in UPS WorldShip 2018

One essential aspect of UPS WorldShip is the shipping label configuration. The software allows customization of the shipping label format, contents, and size. This customization ensures that all your labels are exactly how you want them and meet various carrier and regulatory standards. The 2018 version also includes the option to print shipping receipts, tracking numbers or delivery receipts with an easily accessible printer setup option.

Additionally, UPS WorldShip 2018 offers the ability to create and save multiple label formats for different shipping scenarios. This feature allows for quick and easy selection of the appropriate label format for each shipment, saving time and reducing the risk of errors. The software also includes the option to automatically print labels and receipts as soon as a shipment is processed, further streamlining the shipping process.

How to Generate Reports in UPS WorldShip 2018

UPS WorldShip 2018 has a robust reporting tool that comes in handy to have a 360-degree view of all your shipping activity. The reporting feature is user-friendly and customizable, so you can decide which data to analyze and display. You can generate reports that range from tracking to cost analysis, export them to various file formats, and archive or share with other team members or management.

One of the most useful features of the reporting tool in UPS WorldShip 2018 is the ability to schedule reports. This means that you can set up the system to automatically generate and send reports to specific team members or management on a regular basis. This saves time and ensures that everyone is up-to-date with the latest shipping activity.

Another great feature of the reporting tool is the ability to create custom reports. This means that you can tailor the reports to your specific needs and requirements. For example, you can create a report that shows the shipping activity for a specific time period, or a report that shows the shipping activity for a specific customer or product. This level of customization allows you to get the most out of the reporting tool and make informed decisions based on the data.

Troubleshooting Common Issues When Upgrading to UPS WorldShip 2018

If you have any issues with the 2018 version, you may choose to connect with UPS WorldShip Support. The support is available during typical business hours at no cost to you. However, before reaching out to support, be sure to check out the software’s troubleshooting FAQ page, which provides valuable information to resolve common issues. These include missing printer connections, login problems, and various other configuration-related issues that might arise.

Benefits of Using UPS WorldShip 2018 for Your Business

Finally, as a user of UPS WorldShip 2018, you’ll enjoy numerous benefits like no other shipping tool. With improved automation and customization, it streamlines and simplifies all your shipping needs. WorldShip 2018 establishes an environment where you can lower shipping costs, increase productivity, minimize errors, and remain in full control of your shipping operation. With real-time tracking and automated error detection, you’ll reduce the risk of missed deliveries or incorrect shipments.

At the end of the day, upgrading to UPS WorldShip 2018 is a no-brainer for any business owner seeking an efficient, reliable shipping solution. Follow the steps outlined in this guide, and you’ll be well on your way to experiencing the benefits of the latest and greatest in UPS shipping.