How to View Archive Tracking in UPS WorldShip

If you’re a business owner who ships products using UPS, it’s essential to keep track of your shipping data. One tool that can help you do this is the Archive Tracking feature in UPS WorldShip. In this article, we’ll explore what Archive Tracking is, why it’s important, and how to efficiently use it in your business.

Why Archive Tracking is Important for Your Business

Archive Tracking is a feature in UPS WorldShip that enables you to store and retrieve shipping data for future analysis. By using Archive Tracking, you can gain valuable insights into your shipping patterns and make data-driven decisions for your business.

For instance, you can use Archive Tracking to find out which shipping methods are the most cost-effective, or which countries you ship to the most. You can also use it to track specific shipments, making it easier to respond to customer inquiries and resolve any issues that arise.

Another benefit of Archive Tracking is that it can help you identify areas where you can improve your shipping processes. By analyzing your shipping data, you may discover that certain packages are consistently delayed or that you are frequently using expedited shipping methods when they are not necessary. This information can help you optimize your shipping operations and reduce costs.

Understanding the Basics of UPS WorldShip

Before we dive into the specifics of Archive Tracking, it’s essential to understand the basics of UPS WorldShip. UPS WorldShip is a software application that allows you to manage your shipping operations efficiently. It provides a user-friendly interface to create shipping labels, manage customer profiles, and track shipments.

Using UPS WorldShip, you can connect to UPS shipping services using an internet-connected computer. It integrates with your business systems to automatically import order information, create shipping labels, and send email notifications to your customers.

One of the key benefits of using UPS WorldShip is that it allows you to streamline your shipping process. You can easily access all of your shipping information in one place, which can save you time and reduce errors. Additionally, UPS WorldShip provides real-time tracking information, so you can keep your customers informed about the status of their shipments.

Another advantage of using UPS WorldShip is that it offers a range of customization options. You can create custom shipping labels, set up shipping rules based on your business needs, and even integrate with third-party software applications. This flexibility allows you to tailor your shipping process to your specific requirements, which can help you improve efficiency and reduce costs.

Accessing the Archive Tracking Feature in UPS WorldShip

To access Archive Tracking in UPS WorldShip, you first need to enable the feature in your UPS account settings. Once enabled, you can access Archive Tracking by clicking on the “History” tab in the main UPS WorldShip interface.

The History tab provides access to all of your shipped and archived shipments. You can filter shipments by date, tracking number, or reference number to narrow down your search results. You can also sort the results by various fields such as service type or destination country.

Another useful feature of Archive Tracking is the ability to view and print shipping labels and invoices for archived shipments. This can be helpful for record-keeping and accounting purposes.

In addition, Archive Tracking allows you to set up email notifications for specific events related to your archived shipments, such as when a shipment is delivered or when there is a delivery exception. This can help you stay informed about the status of your shipments without having to constantly check the tracking information.

Step-by-Step Guide to Finding Archive Tracking in UPS WorldShip

Here’s a step-by-step guide to finding Archive Tracking in UPS WorldShip:

1. Open UPS WorldShip on your computer.
2. Click on the “History” tab in the main interface.
3. Select “Archive Tracking” from the drop-down menu.
4. Enter the search criteria for the shipment you’re looking for.
5. Click the “Search” button to retrieve the results.

It’s important to note that Archive Tracking in UPS WorldShip is only available for shipments that were processed within the last 90 days. If you need to track a shipment that is older than 90 days, you will need to contact UPS customer service for assistance.

How to Search for Archived Shipments in UPS WorldShip

Searching for archived shipments in UPS WorldShip is easy. You can search based on a variety of criteria, including the shipment’s tracking number, reference number, or ship date. You can also search based on specific service types or by the destination country.

To start your search, click on the “Archive Tracking” option in the History tab of UPS WorldShip. Then, enter the criteria for the shipment you’re looking for into the search fields. Once you’ve entered your search criteria, click the “Search” button to retrieve the results.

It’s important to note that archived shipments in UPS WorldShip are only available for a limited time. If you need to access a shipment that is no longer available in the archive, you may need to contact UPS customer service for assistance. Additionally, if you frequently need to search for archived shipments, you may want to consider setting up a regular archive schedule to ensure that your shipments are always available when you need them.

Sorting and Filtering Archived Shipments in UPS WorldShip

Once you’ve retrieved your search results, you can further refine your search by using the sort and filter options. You can sort the results by various fields such as the service type, destination country, or delivery date. You can also filter your results based on specific criteria, such as the weight of the shipment or the service level.

Sorting and filtering your search results will help you find the information you need more quickly and efficiently.

It’s important to note that the sort and filter options are especially useful when dealing with a large number of archived shipments. By narrowing down your search results, you can easily locate the specific shipment you need without having to sift through pages of irrelevant information. Additionally, the sort and filter options can be used in combination with each other to further refine your search results and make the process even more efficient.

Viewing Archived Shipment Details in UPS WorldShip

When you’ve found the shipment you want to view in the search results, you can click on the tracking number to view the shipment’s details. The shipment details include information such as the shipper and recipient addresses, the service type, and the delivery status.

You can also view the shipment details by clicking on the “Details” button next to the tracking number. This will display additional information about the shipment, including the pickup date and time, the delivery date and time, and any special handling instructions.

If you need to view archived shipment details in UPS WorldShip, you can do so by selecting the “Archive” tab in the main menu. From there, you can search for archived shipments by date range, tracking number, or reference number. Once you’ve found the shipment you’re looking for, you can view its details in the same way as you would for a current shipment.

Tips for Efficiently Using Archive Tracking in UPS WorldShip

Here are some tips for efficiently using Archive Tracking in UPS WorldShip:

• Enable Archive Tracking in your UPS account settings.
• Use descriptive reference numbers to make it easier to find specific shipments later.
• Sort and filter your search results to find the information you need more quickly.
• Take advantage of the shipment details to gain insights into your shipping patterns.

Another tip for using Archive Tracking in UPS WorldShip is to regularly review your archived shipments to identify any trends or patterns in your shipping history. This can help you make more informed decisions about your shipping strategy and potentially save you money in the long run.

Additionally, consider setting up automated alerts for specific shipment statuses, such as delivery confirmation or exceptions. This can help you stay on top of any issues or delays and proactively address them with your customers.

Troubleshooting Common Issues with Archive Tracking in UPS WorldShip

If you’re experiencing issues with Archive Tracking in UPS WorldShip, there are a few common problems you can check for:

• Make sure Archive Tracking is enabled in your UPS account settings.
• Verify that the shipment you’re looking for was archived and not deleted.
• Check that your search criteria are accurate and complete.

If you’re still experiencing issues, you can contact UPS customer support for assistance.

Another common issue with Archive Tracking in UPS WorldShip is that the archived shipment may not be immediately available for search. It can take up to 24 hours for the shipment to be fully archived and searchable in the system. If you’re unable to find the shipment you’re looking for, try again after 24 hours.

Additionally, if you’re using an older version of UPS WorldShip, Archive Tracking may not be available or may not function properly. Make sure you’re using the latest version of the software and that it’s properly installed on your computer.

Best Practices for Managing Your Shipping Data with Archive Tracking in UPS WorldShip

Here are some best practices for managing your shipping data with Archive Tracking in UPS WorldShip:

• Regularly archive your shipments to keep your shipping data up-to-date.
• Use descriptive reference numbers to make it easy to find specific shipments later.
• Review your shipping patterns regularly to identify cost-saving opportunities.
• Train your team on how to use Archive Tracking efficiently.

Another best practice for managing your shipping data with Archive Tracking in UPS WorldShip is to regularly review your shipping rates and carrier options. By doing so, you can ensure that you are getting the best possible rates and services for your shipments.

It is also important to keep track of any shipping errors or issues that may arise. Archive Tracking allows you to easily access and review past shipments, which can help you identify and resolve any recurring issues.

Conclusion

Archive Tracking is a powerful tool that allows you to store and retrieve shipping data for future analysis. By following the steps outlined in this article, you can efficiently use Archive Tracking in UPS WorldShip to gain valuable insights into your shipping patterns and make data-driven decisions for your business.

It is important to note that Archive Tracking is not just useful for analyzing past shipping data, but can also help you plan for future shipments. By reviewing past trends and patterns, you can identify areas for improvement and make adjustments to your shipping strategy to optimize efficiency and reduce costs. Additionally, Archive Tracking can provide valuable information for customer service inquiries, allowing you to quickly and accurately track packages and provide updates to customers.