How to Use FedEx Ship Manager to Create PDFs

If you’re a business owner who frequently ships products to customers or suppliers, you’ll know how important it is to be able to create shipping labels and other shipping-related documents quickly and easily. This is where FedEx Ship Manager comes into play. It’s an incredibly useful tool that helps you create all the documents you need, including bills of lading, custom forms, and shipping labels. But did you know that you can also use FedEx Ship Manager to create PDFs of these documents? In this article, we’ll show you how to use FedEx Ship Manager to create PDFs of your shipping documents.

Why Use FedEx Ship Manager for PDF Creation?

Before we dive into the instructions for using FedEx Ship Manager to create PDFs, let’s first explore why you might want to use this tool in the first place. The most obvious reason is convenience. With FedEx Ship Manager, you can create all the shipping documents you need in one place. This can save you time and effort since you don’t need to switch between different tools and apps to create different documents. Additionally, because FedEx Ship Manager is designed specifically for shipping-related tasks, you’ll find that all the necessary information and fields are already available, making it easier to fill out your documents. Finally, using FedEx Ship Manager to create PDFs of your documents means that you can easily save them to your computer or email them to others for printing, which is especially useful if you need to send shipping documents to remote team members or contractors.

Understanding the FedEx Ship Manager Interface

Before you can create PDFs of your shipping documents, you’ll need to be familiar with the FedEx Ship Manager interface. When you first open the app, you’ll see a menu on the left-hand side of the screen. This menu contains all the different options for creating and managing shipments, as well as accessing reports, tracking shipments, and managing your account. To create a new shipment, simply click on the “Create Shipment” button in the “Shipping” section of the menu.

One important feature of the FedEx Ship Manager interface is the ability to save shipment information for future use. This can save you time and effort if you frequently ship to the same addresses or use the same shipping options. To save a shipment, simply click on the “Save Shipment” button after entering all the necessary information. You can then access your saved shipments under the “Ship History” section of the menu.

Another useful feature of the FedEx Ship Manager interface is the ability to customize your shipping labels. You can add your company logo, change the font and color of the text, and even include additional information such as a return address or special handling instructions. To customize your labels, go to the “Label” section of the menu and select “Customize Labels.” From there, you can choose from a variety of options to create a label that meets your specific needs.

Creating a New Shipment in FedEx Ship Manager

To create a new shipment, you’ll need to fill out a series of fields that provide information about the shipment, including the addresses of the recipient and the sender, the dimensions and weight of the package, and the shipping method you’d like to use. Be sure to fill out all the required fields, which are marked with an asterisk (*), and double-check your entries before moving to the next screen.

It is important to note that when creating a shipment in FedEx Ship Manager, you have the option to schedule a pickup for your package. This can save you time and hassle, as a FedEx driver will come directly to your location to pick up the package instead of you having to drop it off at a FedEx location. To schedule a pickup, simply select the option during the shipment creation process and choose a date and time that works for you.

Selecting the Right Shipping Options in FedEx Ship Manager

Once you’ve entered all the necessary information about the shipment, you can select the shipping options that best suit your needs. These options include things like delivery times, insurance, tracking, and customs declarations. Be sure to read all the options carefully and select the ones that are most relevant to your shipment. When you’re done, click “Continue” to move on to the next screen.

It’s important to note that selecting the right shipping options can not only ensure that your package arrives on time, but it can also save you money. For example, if you’re shipping a non-urgent package, selecting a longer delivery time can often result in a lower shipping cost. Additionally, if you’re shipping a valuable item, selecting insurance can provide peace of mind in case the package is lost or damaged during transit. Take the time to consider all the options and choose the ones that make the most sense for your shipment.

Adding and Editing Recipient Information in FedEx Ship Manager

On the next screen, you’ll be prompted to enter the recipient’s information. This includes things like their name, address, phone number, and email address. Be sure to double-check this information before moving on, as errors in the recipient’s information can result in delays or failed deliveries. You can also edit the recipient’s information at any time by clicking on their name in the “Recipient” section of the screen.

It’s important to note that if you’re shipping internationally, you may need to provide additional information for the recipient, such as their tax ID or customs information. Make sure to research the specific requirements for the country you’re shipping to, to avoid any issues with customs or delivery.

If you frequently ship to the same recipient, you can save their information in your address book for easy access in the future. Simply click the “Add to Address Book” button when entering their information, and it will be saved for future shipments. This can save you time and ensure accuracy in your shipments.

Entering Package Details in FedEx Ship Manager

After you’ve entered the recipient’s information, you can enter the details of the package you’re sending. This includes the dimensions and weight of the package, as well as any additional handling instructions or special requirements. Be sure to fill out all the fields accurately, as errors here can also result in delays or failed deliveries. You can also edit the package details at any time by clicking on the package information in the “Shipping Information” section of the screen.

It is important to note that certain items may be restricted or prohibited from shipping through FedEx. Before entering package details, make sure to check the FedEx Service Guide for a list of restricted and prohibited items. If you are unsure about whether an item can be shipped, contact FedEx customer service for assistance. Failure to comply with shipping regulations can result in fines or legal consequences.

Reviewing and Confirming Your Shipment in FedEx Ship Manager

Once you’ve entered all the necessary information about your shipment, you’ll be taken to a summary screen where you can review all the details before confirming the shipment. Be sure to thoroughly review all the information on this screen, as any errors here could mean that your shipment is delayed or cancelled. If everything looks good, click “Submit” to confirm your shipment.

It is important to note that once you have confirmed your shipment, you will not be able to make any changes to it. If you realize that you made an error after submitting, you will need to contact FedEx customer service to make any necessary adjustments. Additionally, FedEx offers a variety of shipping options, including same-day and overnight delivery, so be sure to select the option that best fits your needs and timeline.

Printing Your Shipping Label and Other Documents as PDFs

After you’ve confirmed your shipment, you’ll be taken to a screen where you can print your shipping label and other documents. To print your documents as PDFs, simply select “Save as PDF” from the printer options and choose the destination folder on your computer where you’d like to save the PDFs. You can then email these PDFs to others or print them out for your records.

Troubleshooting Common Issues with PDF Creation in FedEx Ship Manager

If you encounter any issues while using FedEx Ship Manager to create PDFs of your shipping documents, there are a few common troubleshooting steps you can take. First, make sure that your computer has the latest version of Adobe Acrobat Reader installed, as this is the software that FedEx Ship Manager uses to create PDFs. If you’re still having issues, try clearing your browser cache and cookies, as this can sometimes solve minor technical issues. Finally, if you’re still unable to create PDFs of your shipping documents, you may want to contact FedEx customer support for additional assistance.

Advanced Tips and Tricks for Using FedEx Ship Manager for PDF Creation

If you’re looking to get the most out of FedEx Ship Manager for PDF creation, there are a few advanced tips and tricks you can try. For example, you might consider creating templates for frequently shipped items, which can save you time and ensure consistency across different shipments. You can also use the “Reference” field to add internal tracking numbers or other notes to your shipments, which can be useful for tracking and organization purposes. Finally, if you’re frequently shipping to the same recipient, you can save their information as a “My Contacts” entry, which makes it easier to fill out their information for future shipments.

Comparing the Benefits of Using FedEx Ship Manager to Other PDF Creation Tools

While FedEx Ship Manager is an excellent tool for creating PDFs of your shipping documents, it’s not the only option available. There are other shipping software programs and PDF creation tools available that may better suit your specific needs. When comparing FedEx Ship Manager to other tools, consider factors like ease of use, cost, and features, such as the ability to add your own branding or customize packaging options.

Saving Time and Money with FedEx Ship Manager’s PDF Creation Feature

Overall, using FedEx Ship Manager to create PDFs of your shipping documents is an excellent way to save time and effort while ensuring that your documents are accurate and consistent. By following the instructions in this article and exploring some of the advanced tips and tricks, you can get even more out of this powerful tool. So why not give it a try and see how much time and money you can save?

Enhancing Your Shipping Workflow with FedEx’s Comprehensive PDF Creation Tools

Whether you’re a small business owner or a large corporation, FedEx Ship Manager is a powerful tool that can help enhance your shipping workflow. By using the built-in PDF creation tools, you can create and save all your shipping documents quickly and easily, improving efficiency and accuracy across your shipping operations. So why not explore all the other features of FedEx Ship Manager, and see how it can help streamline your shipping processes?